Admin Support/Project IS (Onsite)

Admin Support/Project IS (Onsite)

Location:
United States Trade and Development Agency
1101 Wilson Blvd.
Arlington, VA 22209-3901

• Citizenship: U.S. Citizenship
• Clearance Requirements: Tier 1 Background Investigation - National Agency Check with Law and Credit Check, and fingerprints. (Standard Form 85).
• Estimate Pay : $58,000 - $60,000 (negotiable)
• Type of Employment: 40 hours per week.
• Period of Performance: 01 November 2025 31 October 2030 (Option to Extend Services)
• Employee Paid Group Benefits Offered: Health/Dental/Vision.
• Paid Time Off per Year: Up to 80 hours per year, occurring on day one.
• Sick Leave per Year: Up to 56 hours per year, occurring on day one.
• Paid Federal Holidays: Eleven (11) Paid Federal Holidays.
• Travel: Travel is not authorized
• Relationship: Employee of our company.

Working Hours

Work will be scheduled generally from 8:30 a.m. to 5:30 p.m., Monday through Friday. However, there may be times when the employees must work after duty hours and/or on weekends to support specific tasks. Although the schedule may have to be flexible, it will not exceed 40 hours per week. Temporary alternate work locations may be assigned.

Mandatory Qualifications

• Minimum of an Associate's degree required; Bachelor's degree preferred, ideally in Business Administration, Management, or a related field.
• At least 7 years of relevant work experience
• Experience in creating and implementing organizational or administrative management policies and procedures
• Ability to evaluate program effectiveness and recommend improvements
• Experience managing an agency project report library
• Experience with other administrative services like office management, building and facilities management, human resources, and/or security
• Ability to provide training and technical assistance to staff
• Experience in information and records management
• Proficient in the use of a variety of IT programs, databases, and computerized systems
• Excellent written and verbal communication skills
• Commitment to innovative and quality customer service
• Physical ability to move a large number of files and/or file boxes
• Experience providing on-site technical support, troubleshooting issues with AV equipment during events such as microphone and monitor connectivity, presentations or visual material access
• Experience creating and editing audio-visual content such as presentations and videos
• Experience setting up conference, board, or training rooms
• Ability to manage multiple tasks, prioritize work, and meet deadlines
• Ability to identify and resolve complex problems
• College degree required in business or information management and/or related certifications

**Copies of all degrees/certifications and resumes must be forwarded to [email protected].

Duties/Responsibilities:

• Provide general administrative management support to USTDA operations and program staff. This support shall include but not be limited to the review and verification of grant and contract deliverables, such as final reports, cost share certifications, and final project for contract and grant invoices, travel management, building and facilities management, and other administrative management-related support.
• Track the expiration of USTDA subscriptions to external publications and provide a draft action memorandum to the Director or Deputy Director of Administration for renewal requests.
• Reviews grant RFP packages for completeness and consistency in conjunction with Agency staff prior to posting to the Agencys website.
• Maintain and update IRC Document Flow Process Map, detailing IRCs points of intersection and document management processes within the Agency document flow, and the efficiency of both the IRCs and the Agencys business processes for the establishing and maintaining official records and documents. Assist staff in identifying and institute process change improvements in support of Agency administrative and operational management functions.
• Assist the Office of Administration with staff onboard and offboard, including, but not limited to, setting up new office space, maintaining staff directories, maintaining the Agency supply inventory, and preparing the appropriate documentation for ordering.
• Provide training to agency staff on (1) IRC functions and responsibilities and (2) agency business processes and procedures as related to all IRC functions and Agency document flow

COMPENSATION AND BENEFITS:

• Competitive Compensation package
• Comprehensive benefits including medical, dental and vision options.
• Outstanding career growth potential.

ABOUT US:

Fidelity Partners is a Inc. 5000, USA company that provides medical, technical, logistical, and administrative services to the federal government and commercial Clients across the country. Fidelity offers competitive salaries and benefits packages.

Qualified applicants are encouraged to learn more about us at or call us at (210) 822-4005 or Join our Team

Fidelity Partners provides equal employment without regard to race, color, religion, sex, national origin, age, disability, or in accordance with applicable federal state, and local laws (EoE).