Program Administrative Coordinator

Aretum a leading government contracting company specializing in technology-enabled mission support services is looking for an organized and detail-oriented Program Administrative Coordinator to join our this pivotal role you will provide comprehensive administrative support to program management and staff ensuring that projects are completed efficiently and effectively.

Aretum is a mission-driven organization committed to delivering innovative technology-enabled solutions to our customers across defense civilian and homeland security sectors. Our teams work at the intersection of strategy technology and transformation helping agencies solve their most critical challenges. We believe in investing in our people and creating a culture where collaboration inclusion and professional growth are at the forefront.

Due to the nature of our work as a federal consulting organization employees may be expected to handle Controlled Unclassified Information (CUI) and must adhere to applicable safeguarding and compliance requirements.

Responsibilities:

• Provide comprehensive administrative and analytical support to the PMO Project Manager (PM) and Deputy Project Manager (DPM)
• Organize schedule and coordinate meetings including maintaining contact lists managing invites and resolving email distribution discrepancies
• Take detailed meeting notes summarize key takeaways and produce concise summaries (two pages or fewer) while preserving essential information
• Create maintain and update PMO databases trackers and SharePoint sites; respond to validation taskers and ensure data accuracy
• Assist in preparing and formatting reports presentations and documentation in Microsoft Word Excel PowerPoint and SharePoint
• Identify and document potential process improvements or efficiencies for future review and implementation
• Support financial staffing and performance tracking activities by collecting and organizing relevant data as directed
• Conduct independent research to resolve questions or issues while exercising sound judgment on when to seek clarification
• Ensure compliance with established PMO procedures and maintain high-quality standards across all deliverables

• Bachelors degree in Project Management Business Administration Business Management Organizational Management or a related field is preferred
• 3 years of experience in an administrative support or project coordination role
• Strong attention to detail with the ability to follow complex processes accurately and consistently
• Excellent organizational time management and communication skills
• Proficiency with Microsoft Word Excel PowerPoint Teams and SharePoint
• Demonstrated ability to balance independent work with collaboration and feedback
• Ability to manage multiple priorities in a fast-paced environment

Preferred Qualifications

• Resourceful and proactive with a willingness to take initiative.
• Interest in developing project management skills and pursuing future growth opportunities within the PMO
• Intuitive in identifying process gaps and recommending actionable improvements
• Familiarity with automation tools (e.g. Power Automate Power BI or similar) is a plus

Travel Requirements

This is a remote position; however occasional travel may be required based on project needs client meetings team collaboration events or training sessions. Travel is expected to be less than 10% and will be communicated in advance whenever possible.

EEO Statement

Aretum is committed to fostering a workplace rooted in excellence integrity and equal opportunity for all. We adhere to merit-based hiring practices ensuring that all employment decisions are made based on qualifications skills and ability to perform the job without preference or consideration of factors unrelated to job performance.

As an Equal Opportunity Employer Aretum complies with all applicable federal state and local employment laws.

We are proud to support our nations veterans and military families providing career opportunities that honor their service and experience.

If you require reasonable accommodation during the hiring process due to a disability please contact for assistance.

Equal Opportunity Employer/Veterans/Disabled

US Work Authorization

Due to federal contract requirements only U.S. citizens are eligible for this position. This position supports a federal government contract and requires the ability to obtain and maintain a Public Trust or Suitability Determination depending on the agencys background investigation requirements.

• Health Care Plan (Medical Dental & Vision)

• Retirement Plan (401k IRA)

• Life Insurance (Basic Voluntary & AD&D)

• Paid Time Off (Vacation Sick & Public Holidays)

• Family Leave (Maternity Paternity)

• Short Term & Long-Term Disability

• Training & Development

Required Experience:

IC