Sr Admin - Exec Assist

Description & Requirements

Senior Administrative Assistant will provide high-level administrative support to multiple executives, ensuring smooth day-to-day operations. This role requires strong organizational skills, attention to detail, and the ability to manage competing priorities in a fast-paced environment. Responsibilities include calendar and travel management, meeting coordination, document preparation, and customer service support.

The ideal candidate is proactive, adaptable, and comfortable working onsite full-time in McLean, VA 5 days a week.

Essential Duties and Responsibilities:
- Manage complex calendars by applying a clear understanding of business priorities, ensuring executives are properly prepared/briefed and kept informed of urgent business developments, data calls and timelines.
- Frequent travel coordination and complex expense report reporting for multiple executives.
- Research, prioritize, and follow up on incoming issues and concerns addressed to the Executive, including those of a sensitive or confidential nature. Determine appropriate course of action, referral, or response.
- Create and update Microsoft Office presentations necessary for ongoing projects and essential briefings. Draft communications for the internal team.
- Support planning meetings and prepare meeting materials prior to scheduled events, including meeting agendas, handouts, meeting notes, etc., and support the execution of actual meetings. Attend meetings and prepare minutes/summary briefs.

Job Specific Requirements:

- High school diploma or GED required and 4+ years of relevant professional experience required, or equivalent combination of education and experience.

-Manage complex calendars and ensure executives are briefed and prepared.

-Coordinate frequent travel and process expense reports.

-Handle sensitive and confidential communications.

-Prepare PowerPoint presentations and meeting materials.

-Attend meetings and document minutes.

-Provide customer service support to internal stakeholders.

-Occasionally work outside standard hours (e.g., early mornings or late evenings).

-Receive and manage catering orders for early meetings.

Minimum Requirements

- High school diploma or GED required and 4+ years of relevant professional experience required, or equivalent combination of education and experience.

Preferred Qualifications:

-College graduate or junior-level admin with strong customer service background.

-Comfortable with Microsoft Office Suite, especially PowerPoint.

-Trainable, detail-oriented, and eager to learn.

EEO Statement


Maximus is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information and other legally protected characteristics.

Pay Transparency

Maximus compensation is based on various factors including but not limited to job location, a candidate's education, training, experience, expected quality and quantity of work, required travel (if any), external market and internal value analysis including seniority and merit systems, as well as internal pay alignment. Annual salary is just one component of Maximus's total compensation package. Other rewards may include short- and long-term incentives as well as program-specific awards. Additionally, Maximus provides a variety of benefits to employees, including health insurance coverage, life and disability insurance, a retirement savings plan, paid holidays and paid time off. Compensation ranges may differ based on contract value but will be commensurate with job duties and relevant work experience. An applicant's salary history will not be used in determining compensation. Maximus will comply with regulatory minimum wage rates and exempt salary thresholds in all instances.

Accommodations
Maximus provides reasonable accommodations to individuals requiring assistance during any phase of the employment process due to a disability, medical condition, or physical or mental impairment. If you require assistance at any stage of the employment process-including accessing job postings, completing assessments, or participating in interviews,-please contact People Operations at [email protected] .