Executive Administrative Assistant

RP Pro Services is a rapidly growing Technology consulting firm headquartered in Virginia. We’re a Service-Disabled Veteran-Owned Small Business (SDVOSB) serving both federal and commercial customers. At RP Pro Services, we help our clients achieve their mission by developing value driven, customized solutions that are executed by the best people. Our dedication to our employees and clients is driven by our promise to deliver Excellence, Value, and Flexibility. "People, not just Resources" is more than our motto; it's the foundation on which we are built!

RP is seeking an Executive Secretary / Administrative Assistant to support the Office of the Director (OD) within the National Science Foundation’s Office of Legislative and Public Affairs (OLPA) . This role provides high-level administrative, writing, and editorial support to senior leadership and plays a critical role in drafting, reviewing, and managing official NSF correspondence, policies, and communications.

This position requires a seasoned professional who exercises sound judgment, discretion, and exceptional attention to detail in a fast-paced federal executive environment.

This position is primarily on-site at NSF Headquarters, with situational telework available upon approval.

Responsibilities:

• Draft, review, and edit official correspondence, memoranda, policies, and issuances for internal and external distribution.
• Ensure all written materials align with the NSF brand, established style guides, and federal communication standards.
• Maintain and update a style guide consistent with NSF and Office of the Director practices.
• Draft, review, and edit agency-wide policies, procedural documents, and guidance materials.
• Develop, document, and maintain standard operating procedures (SOPs) in support of OD and OLPA operations.
• Maintain and organize document libraries, ensuring version control and accessibility.
• Accurately enter and manage information within databases and tracking systems.
• Apply basic to intermediate formatting skills to reports, presentations, and spreadsheets.
• Draft email responses and correspondence on behalf of senior leadership with professionalism, diplomacy, and tact.
• Coordinate closely with OLPA leadership, staff, contractors, and external stakeholders to support executive operations.
• Communicate consistently with discretion, professionalism, and strong interpersonal skills in a high-visibility environment.

Requirements

• Bachelor’s degree in communications, public relations, marketing, data analytics, or a related field (preferred).
• Minimum 5 years of professional writing and editing experience, including drafting official memos, internal and external correspondence, and policy documents.
• Minimum 5 years of experience in administrative coordination, project management, or a combination thereof in a fast-paced environment.
• Demonstrated experience creating, formatting, and managing reports and presentations using Microsoft Office Suite.
• Familiarity with federal communication requirements, including the Plain Writing Act of 2010 and Section 508 compliance.
• Strong command of grammar, spelling, punctuation, and editorial standards.
• Exceptional attention to detail and organizational skills.
• Ability to communicate with professionalism, diplomacy, and tact at all levels of an organization.
• Ability to work for any U.S. employer without requiring sponsorship.

Preferred Qualifications :

• Previous experience supporting senior executives within a federal agency or Office of the Director environment.
• Experience developing SOPs, style guides, or policy documentation for federal programs.
• Familiarity with NSF, OLPA, or similar legislative and public affairs offices.
• Experience managing document repositories and records in compliance with federal guidelines.

Benefits

• Health Benefits: Medical, Vision, Dental
• 4% retirement match with 100% vesting
• Company paid STD and LTD
• Company paid basic life insurance
• Competitive PTO package

RP Professional Services, LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.