Office Assistant (Virginia Beach)

Thermo-Trol Systems Inc. (TTS) is a provider of industrial automation and control solutions. We specialize in designing, installing, and maintaining systems that optimize processes, increase efficiency, and ensure reliable operations for a range of commercial clients and government facilities. An individual with strong organizational skills is sought to join the team as an Office Assistant.

Job Summary:

Provides administrative, secretarial and clerical support to others in the office to maintain an efficient office environment. 

Responsibilities:

· Answer phones and transfer to the appropriate staff member.

· Take and distribute accurate messages.

· Greet public and clients and direct them to the correct staff member.

· Coordinate messenger and courier service.

· Receive, sort and distribute incoming mail.

· Monitor incoming emails and answer or forward as required.

· Prepare outgoing mail for distribution.

· Fax, scan and copy documents.

· Maintain office filing and storage systems.

· Update and maintain databases such as mailing lists, contact lists and client information.

· Retrieve information when requested.

· Update and maintain internal staff contact lists.

· Co-ordinate and maintain staff administrative records such as staff vehicles, staff phones and company credit cards.

· Type documents, reports and correspondence.

· Organize travel arrangements for staff.

· Co-ordinate and organize appointments and meetings.

· Assist with event planning and implementation.

· Monitor and maintain office supplies.

· Ensure office equipment is properly maintained and serviced.

· Perform work related errands as requested such as going to the post office and bank.

· Keep office area clean and tidy.

· Other duties as requested.

Qualifications:

· High School Diploma or equivalent.

· Business college training is a plus.

· Previous office experience. 

· Competent computer skills including MS Office or equivalent.

· Internet skills including use of e-mails, group messaging and data collection.

· Numeracy and literacy skills.

· Able to work independently and manage time effectively.

· Able to manage multiple simultaneous tasks.

Required:

· Able to pass a background check.

· Able to pass a drug screen for federal contractor requirements.

· Valid driver's license with clean driving record.

· Able to meet the physical requirements of the position, to include but not limited to lifting to at least 30 lbs., bending, squatting, climbing a step ladder, and working in various environments that may include noisier conditions at times.

Compensation & Benefits:

· Competitive wage based on experience.

· Comprehensive health, dental, vision, and life insurance.

· Tax-advantaged Accounts (Health Savings Account, Dependent Care Spending Account).

· Paid vacation and sick leave.

· 401(k) plan with company match.

· Profit Sharing.

· Tuition Assistance.

· Company issued vehicle or mileage reimbursement.

· Opportunities for career advancement and ongoing training.

· Collaborative work environment.

About Thermo-Trol Systems:

Thermo-Trol Systems is a construction contractor specializing in HVAC and Industrial Control Systems, Integration Solutions, UL 508A Custom Control Panel Manufacturer, Controls & HVAC Mechanical Service Company, primarily serving Southeastern Virginia and Northeastern North Carolina. Thermo-Trol Systems has been in business since 1967.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin.

Compensation details: 15.5-18

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