Research Foundation Compliance Admin

Summary

This position reports to the Research Administration Compliance Specialist and has the primary responsibility for administrative closeout duties related to sponsored programs, compliance monitoring, reporting and communication, and record integrity and retention. The Research Compliance Administrator will assist the Research Administration Compliance Specialist in maintaining a seamless, well-coordinated, and effective compliance program on behalf of the Research Foundation. The Research Compliance Administrator will assist in ensuring that Research Foundation policies and practices align with those of the University and will adhere to the legal standards and in-house policies in place. This role offers flexible work arrangements, allowing for both hybrid and in-office options during standard business hours. Candidates must adhere to the terms outlined in the Telework Agreement. This position is anticipated to last approximately one year, with the possibility of extension based on budget availability.

Job Responsibilities:

• Sponsored Program Close Out Management: Initiate sponsored project closeout process including inactivation of projects; ensuring all sponsor deliverables are met. Preparing necessary sponsor-related reports for inventions and equipment; prepare financial reports for ensuring all expenses have been posted and all liabilities are clear for deactivation
• Record Retention: Assists the Research Administration Compliance Specialist in creating, maintaining, record keeping process/workflow system, and implementing record retention/disposition policy, processes, standard operating procedures, and schedules within Confluence for sponsored programs consistent with state and federal rules and regulations, guidelines, and best practices. Records are both electronic and/or paper. Duties include working with the Compliance Specialist to inventory records, and updates retention schedule to reflect current legal requirements and timeline for the destruction of records. Executes upon the standard operating procedures to coordinate the creation, maintenance, retrieval, protection, retention, and destruction of all sponsored program records. Additionally, ensures the procedures comply with privacy and electronic security regulations.
• Compliance Monitoring, Reporting & Communications, Restricted Party Screening/Export Control Process Monitors and reports organizational compliance performance with appropriate metrics via various mechanism (e.g., dedicated Confluence page). Assists the Research Administration Compliance Specialist in the creation of annual reports, monthly reports, presentations, and other regular communications on behalf of the organization. Processes and submits FFATA reporting as required. Prepares and sends the monthly notices to PIs with projects coming to an end over the coming 30-60-90 days. Assists with ensuring CMP signature delegation forms are up to date and on-file, drafts documents for website and confluence.

Education and/or training:

A bachelor’s degree or equivalent combination of education, training, and experience in related field(s) of finance, research compliance, or Grant Management.

Level and type of experience

Experience in finance and sponsored program accounting, policies, and procedures.

Specific knowledge, skills, and abilities:

Possess strong verbal and written communication skills.

Demonstrated administrative and organizational skills.

Demonstrated experience to successfully work independently, organize and prioritize own workload.

Demonstrated experience to successfully maintain positive interpersonal relationships.

Demonstrated experience to successfully provide quality customer service.

Demonstrated experience to successfully use a variety of computer software applications.

To apply:click Job Browsing; and follow the link for position #26-042. Review of applications will begin immediately and will continue until the position is filled

The organization is an equal opportunity and affirmative action employer (AA/EOE/M/F/Disability/VETS/Drug-Free Workplace). We are committed to providing equal employment opportunity to all individuals in accordance with applicable federal, state, and local laws. Employment decisions — including recruitment, hiring, training, compensation, and promotion — are made without regard to race, color, religion, sex, national origin, physical or mental disability, genetic information, age, protected veteran status, or any other protected characteristic. Affirmative action efforts are conducted consistent with applicable laws to promote equal opportunity in employment and advancement.

As part of our commitment to pay transparency and compliance with applicable laws, the Research Foundation includes a good-faith salary range in all job postings. These ranges represent the expected hiring range for the position, not the full compensation band.

Final salary offers may vary depending on factors such as experience, qualifications, skills, internal equity, and budget availability. The anticipated hourly rate for this position is: $24.03 to $26.44