Purchasing Clerk

Job Description

Job Description

About us:

NCS has been providing product-based IT solutions to Federal and military customers since our inception in 1996. These solutions center on a wide range of hardware from end user devices, to rugged mobile computers for filed operations, and networking, compute, and storage equipment for integration into military platforms. Over the years, NCS built up a substantial integration, manufacturing, quality, and logistics infrastructure. At the same time, we also developed and refined robust business practices to compete effectively in the markets that we focus on; e.g., Federal civilian agencies, all three branches of the military, and the System Integrator community serving them.

We recently moved into a new, state of the art 108,000 square foot facility in Innovation Part at Prince William, Manassas, Virginia. The facility magnifies the strengths that we have gathered over the years to position us well for future growth and diversification which have been defined in out Go-To Market strategy. This strategy centers on IT product-based services formulated into a number of solutions targeted at difference addressable markets and charts our development trajectory for the next five years.

We provide a comprehensive benefits package designed to support the health, financial security, and overall well-being of our employees and their families. This includes access to medical, dental, retirement savings opportunities, paid time off, and resources to promote personal and professional growth! Our goal is to offer competitive benefits that create a supportive workplace where employees can thrive.

Job Summary:

The Purchasing Clerk is responsible for supporting all purchasing and procurement functions within the organization. This position oversees the creation and processing of purchase orders, monitors supplier delivery schedules, and assists in resolving shipment delays, discrepancies, and related issues. The role maintains accurate and up-to-date purchasing records within SAP, ensuring compliance with internal procedures and documentation standards.

The Purchasing Clerk collaborates closely with cross-functional teams-including Accounting and Receiving-to address invoice or shipment discrepancies and to support the setup and monitoring of new vendors. Additionally, the position prepares routine and ad hoc reports analyzing purchasing activity, pricing, and lead times. The Purchasing Clerk performs a variety of administrative and support duties as assigned to ensure efficient and effective procurement operations.

Key Responsibilities:

1. Create and process purchase orders
2. Follow up with vendors for open purchase orders
3. Work with vendors and suppliers to resolve any shipment errors and delays
4. Maintain accurate purchasing records in SAP and Excel spreadsheets
5. Support the procurement team with assisting in new vendor setup and performance tracking
6. Prepare reports and analyses as needed
7. Perform administrative duties as assigned

Qualifications and Experience:

• High School Diploma or GED (Bachelor's Degree preferred, but not required)
• 1 year of procurement or relevant experience highly preferred
• Technical and functional expertise in office software including but not limited to Word, Excel, and PowerPoint
• Strong work ethic, detail-orientated, organized, and eager to learn
• Mandarin language is a plus!

NCS Technologies, Inc is an equal opportunity employer and provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and applicable law.

Once job offer is accepted you will be subject to a back ground check.