Associate Director of Facilities Management

Job Description

Job Description

About Roanoke College

Roanoke College is a place where every student who works hard has the opportunity to succeed. We champion potential, providing essential learning and leadership through innovative academic programs and transformative educational experiences, giving students the mettle, mindset, and empathy to pursue lives of purpose, build meaningful careers, and meet society’s most pressing needs. Located in scenic Salem, Virginia, Roanoke College is an intimate, welcoming community that has served the local region and beyond for nearly 200 years. Now, we’re building on momentum and offering a Roanoke experience for today’s students and a legacy that belongs to every Maroon. Learn about the College's new strategic plan, Imagine Roanoke: A Strategic Plan for Roanoke College and the 21st Century Learner.

Roanoke College is a nationally ranked residential liberal arts college affiliated with the Lutheran Church (ELCA), located in the beautiful Roanoke Valley of Virginia. A Phi Beta Kappa institution, Roanoke College is an equal opportunity employer and actively seeks diversity among its faculty, staff, and students; women and members of under-represented groups are especially encouraged to apply.

Responsible for coordinating maintenance activities and projects to ensure cost, schedule, documentation and quality standards are met. Also ensures compliance with applicable codes and regulations. Candidate must have strong communication skills. Position will require the ability to prioritize, plan, assign, monitor and evaluate the work of contractors and in-house personnel.

Key Responsibilities:

• Supports programming efforts, acquisition of field information and provides inputs for constructability.
• Responsible for preparation of project scope by interfacing with clients and applicable resources. Prepares related project time line and budget for approval by administration.
• Coordinates staff, consultants and specialty professionals to maintain integrity of project design and schedule/budget objectives. Responsible for reviewing projects with various departments. Reviews risk factors prior to and during construction.
• Ensures timely and accurate communication with all stakeholders throughout project cycle. Previews project budget and schedule, and assesses progress. Alerts stakeholders of any impending impacts. Make recommendations regarding budget schedule, and scope changes.
• Ensure performance of all contract administrative management functions as appropriate or once project is assigned.
• Closely monitor all Subcontractor performance in order to ascertain that each subcontractor is in compliance with all provisions and requirements of his/her contract with Company. Ensure that all field records are being kept. Perform periodic audits. Ensure that changes are correctly posted to budget and other job tracking systems.
• Manage Receivables to ensure timely payment.
• Review and approve monthly subcontractor pay requisitions. Ascertains that necessary accompanying documents (e.g. lien releases) that may be required are received with pay requests.
• Ensure that subcontracts are drafted and executed in a timely fashion to facilitate project schedule.
• Ensure the acquisition of permits, bonds and insurance through appropriate channels is in place.
• Ensure that the means and methods of construction employed will maximize production, assure quality, minimize costs and promote safety.

Education, Experience, Skills, and Abilities:

• Bachelor’s Degree in engineering, architecture, construction administration, or related field preferred.
• Seven years of experience in facilities management, design, construction management, or related field, three of which must have been in a leadership capacity.
• Ability to read and understand elements of all required/applicable contracts.
• Thorough knowledge of project management protocols.
• Proficiency with software and systems related to project management.
• Excellent organizational skills and attention to detail.
• Excellent time management skills and proven ability to meet deadlines.
• Project management certification highly preferred.