Office Manager II

Position Summary:

We are seeking a detail-oriented and resourceful Office Manager II to oversee our two office locations in Chantilly VA . Under general supervision the Office Manager will coordinate office activities and operations and provide administrative support to our leadership team. This role is pivotal in ensuring smooth workflows effective communication and a well-organized office environment.

In addition to executive support this role encompasses office management responsibilities requiring a proactive individual who takes ownership of daily operations and provides exceptional support to senior leadership.

Key Responsibilities:

• Serves as the receptionist for the facility greeting and checking in customers visitors and vendors
• Coordinates day-to-day office functions to maintain efficiency and compliance with company policies and procedures
• Serve as the primary point of contact for building services and office-related vendors
• Maintain a professional organized and collaborative office environment
• Assist in planning and executing leadership and team meetings including preparing agendas taking detailed minutes and following up on action items.
• Coordinates with purchasing to inventory and maintain proper stock of office and breakroom supplies at two office locations (both located within the same office park)
• Acts as a culture amplifier for the organization to employees customers industry and community
• Prepare edit and format professional PowerPoint presentations and reports for internal and external stakeholders.
• Schedules meetings and interviews as requested
• Arranges business travel and assists with timesheets and travel reimbursement as needed
• Support HR-related activities including onboarding and scheduling interviews.
• Assist with tracking and compiling key performance indicators (KPIs) or operational metrics for reporting purposes
• Other related duties as assigned

Ideal Experience:

• High school diploma or equivalent
• BA degree with a minimum of 5 years related experience
• High school diploma or equivalent with 10 years of related experience
• High standard for ethics and confidentiality of sensitive information
• Advanced skills in MS Office and other commonly used programs with the ability to learn new or updated software
• Knowledge and understanding of office management systems and procedures
• Excellent verbal and written business communication skills
• Excellent organizational skills and time management skills with a proven ability to meet deadlines
• Ability to operate standard business equipment
• Prior experience in a global work environment with the ability to create organized travel plans
• Understanding of global time zones and ability to accurately process expense reports
• Ability to sit at a desk and work on a computer for prolonged periods of time
• Ability to lift up to 25 pounds at times
• US Citizenship or US Person as defined by ITAR regulations

Desired Skills:

• Proficient in Microsoft Office Suite with advanced PowerPoint and intermediate Excel skills (e.g. creating charts pivot tables and basic formulas)
• Familiarity with scheduling tools (e.g. Outlook) and virtual collaboration platforms (e.g. Teams Zoom)
• Detail-oriented with exceptional organizational and follow-up skills
• Professional and approachable interpersonal skills
• Resourceful and proactive in addressing issues and implementing solutions
• Virginia Notary Public

Required Experience:

IC