Virtual Assistant

Position: Virtual Assistant

Hourly Rate: $22–$28 depending on experience (set rate decided upon hire)

Minimum Availability : 20 hours/week

Part-Time | Remote (U.S. only)

If youre a driven, experienced administrative professional who thrives in meaningful partnerships and brings a personal touch to professional excellence—you might be the perfect fit for our team.

Responsibilities: Where Passion Meets Performance

Our talented team of virtual assistants feel confident in successfully executing all of the following tasks and responsibilities:

Executive Administrative Support

• Manage client inboxes and calendars
• Coordinate meetings, appointments, and scheduling
• Conduct research and compile findings or reports
• Prepare presentations, agendas, and other internal documents
• Book and manage travel, expenses, and logistics
• Provide light HR and finance support (invoicing, contracts, etc.)
• Act as a liaison between the client and their team or customers

Operations Support

• Document and maintain standard operating procedures (SOPs)
• Organize digital files, CRMs, and shared drives
• Support onboarding and offboarding workflows
• Collaborate with vendors and external partners
• Assist with launches, events, or internal initiatives

Digital Marketing Support

• Schedule or publish content across social media platforms
• Create or update branded assets using Canva
• Draft, proofread, and edit marketing copy or newsletters
• Support light website or blog updates
• Track engagement and flag trends or performance metrics

What Sets You Apart

You're not just capable—you're committed. You:

• Communicate clearly and confidently across diverse personalities
• Bring a warm, friendly presence while staying polished and professional
• Take pride in details and deliver consistent, high-quality work
• Anticipate needs, solve problems creatively, and bring calm to chaos
• Thrive in a fast-moving, virtual environment and adapt gracefully to shifting priorities
• Embrace new technology and continuous learning
• Handle sensitive information with discretion and integrity
• Are self-motivated, adaptable, and team-oriented

Requirements

• 3+ years of administrative, operational, or project coordination experience. Direct assistant experience is required, but an official assistant job title is not.
• 1+ years of remote work experience
• Ability to independently manage multiple clients and priorities
• Excellent written and verbal communication skills
• Reliable computer (Mac or PC with webcam), high-speed internet, and a distraction free remote workspace
• Proficiency with Microsoft Office, Google Workspace, Zoom, Slack, and project management or AI tools (e.g., ClickUp, Asana, Trello, Notion, Monday.com, ChatGPT, Zapier)
• Bachelors degree preferred

Additional Information

• Must reside within the continental U.S. year-round . International applicants will be automatically disqualified
• At least 20 hours/week of availability during business hours (Monday–Friday, 9am-5pm)
• All candidates complete a comprehensive skills assessment as part of the application
• Applicants will be subject to a background check if hired

We are an equal opportunity employer. We celebrate diversity and are committed to building an inclusive environment where everyone feels seen, valued, and empowered.

Work Location: Remote