Accounting Assistant

Job Description

Job Description

Job Title: Accounting Assistant – Accounts Payable

Job Summary:

We are seeking a detail-oriented and highly organized Accounting Assistant to support our Accounts Payable (AP) operations. The ideal candidate will be responsible for processing vendor invoices, managing payments, maintaining accurate financial records, and ensuring compliance with company policies and accounting principles.

Key Responsibilities:

• Process high volume of vendor invoices accurately and timely
  Match purchase orders, receipts, and invoices (3-way matching)
• Code and enter invoices into accounting system
• Reconcile AP subledger to the general ledger
• Assist with weekly check runs and electronic payments (ACH, wires)
• Respond to vendor inquiries and resolve discrepancies promptly
• Maintain vendor files and ensure W-9 documentation is up to date
• Prepare reports related to accounts payable, as needed
• Assist with month-end closing procedures
• Support audits by providing documentation and responding to inquiries
• Perform other accounting and administrative tasks as assigned
• Monitor Utilities

Qualifications:

• Associate’s degree in Accounting, Finance, or related field (Bachelor’s preferred)
• 1–3 years of experience in accounts payable or general accounting
• Proficiency with accounting software (e.g., QuickBooks, SAP, Oracle, NetSuite)
• Strong Microsoft Excel skills
• Excellent attention to detail and accuracy
• Ability to prioritize and manage multiple tasks in a fast-paced environment
• Strong communication and interpersonal skills
• Buildium

Preferred Skills:

• Experience with ERP systems
• Familiarity with 1099 reporting
• Knowledge of GAAP

Working Conditions:

• Standard office hours with potential for overtime during month-end or year-end closing
• Hybrid or in-office work depending on company policy