Executive Assistant & Office Manager

Job Description

Job Description

Why You Want to Work Here:

A well-established national trade association is seeking a high-level Executive Assistant & Office Manager to support its President & CEO and senior leadership team. This individual will act as a trusted right-hand partner, managing executive operations, coordinating high-level initiatives, and ensuring seamless day-to-day office functionality.

This is a high-visibility, high-impact role requiring exceptional professionalism, communication skills, and attention to detail. The ideal candidate thrives in a fast-paced environment, anticipates needs proactively, and demonstrates sound judgment when handling confidential information.

Executive Support

• Provide direct, high-level administrative support to the President & CEO
• Manage complex and ever-changing calendars, priorities, and scheduling needs
• Coordinate domestic and international travel, including itineraries and logistics
• Prepare and edit correspondence, presentations, reports, and board materials
• Serve as a gatekeeper and liaison for internal and external communications
• Coordinate executive meetings, agendas, materials, and follow-up action items
• Support Board of Directors and Executive Committee logistics and communications

Leadership & Administrative Support

• Provide administrative support to senior leadership team members as needed
• Coordinate leadership meetings, offsites, and strategic planning sessions
• Track and ensure follow-through on key initiatives and priorities

Office Management

• Oversee daily office operations to maintain a professional, efficient environment
• Manage vendors, office supplies, and facilities-related needs
• Coordinate onboarding logistics for new hires and visitors
• Support general office communications and front office responsibilities
• Provide oversight and mentorship to administrative staff

Operations & Process Improvement

• Manage expense reporting, invoicing, and basic budget tracking
• Establish and improve administrative systems and processes
• Support cross-functional initiatives and internal communications
• Identify opportunities to increase efficiency and executive productivity

• 5+ years of experience supporting a CEO, President, or senior executive
• Prior experience in a corporate or nonprofit environment (non-government preferred)
• Exceptional organizational, time management, and communication skills
• Strong attention to detail with a high level of follow-through
• Ability to manage multiple priorities in a fast-paced environment
• High level of professionalism, discretion, and confidentiality
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

Fulltime, Onsite

$90,000-$130,000