Lab program coordinator library

UVA Library is seeking an AI Literacy and Action Lab Program Coordinator . The Program Coordinator for the AI Literacy and Action (AILA) Lab provides operational, programmatic, and communications support for the Lab's growing portfolio of faculty course and community engagement projects, as well as working group activities. The Coordinator ensures consistent, high-quality implementation of the Lab's librarian-embedded, framework-grounded model across all engagements and supports the research and assessment activities that produce the Lab's published case studies. This position reports to the Associate University Librarian for Research & Learning Services and Associate Dean for Academic Affairs with a dotted line to the Dean of Libraries and University Librarian, and works closely with librarian facilitators, faculty partners, and the AILA Lab Library working group. The Coordinator is expected to actively participate in Lab activities, including co-facilitation of instructional sessions and engagement with faculty, students, and community partners as a visible and contributing member of the Lab team.

The UVA AI Literacy and Action Lab is a joint initiative launched in April 2026 by the UVA Library and the College and Graduate School of Arts & Sciences to equip students and faculty with the skills to approach AI use critically and ethically. It is a structured, evidence-producing program where students and faculty develop AI judgment by working on real projects in their own disciplines, supported by trained librarian facilitators and grounded in a published scholarly framework. In response to the rapid adoption of AI in higher education, the Lab promotes understanding, ethical judgment, and practical experimentation.

About the University of Virginia Library:
The University of Virginia Library is here to ensure that the University community has the information it needs for teaching, research, and enrichment. Regularly ranked in the top quartile of ARL libraries, UVA Library has six locations, more than 220 staffers, and more than 100 student employees. Additionally, as a major research institution, the Library regularly collaborates with professional organizations such as the Virtual Library of Virginia (VIVA), Virginia Library Association, Association of College and Research Libraries, and others.

The University of Virginia Library is committed to a culture of mutual respect, civility, cooperation, mindfulness, accountability, and acceptance of individual differences. Departments and individuals are expected to work together, both in professional collaborations and in creating a culture where all can thrive.

Responsibilities :
Program and Working Group Coordination

• Maintain AILA Lab/Lab Working Group infrastructure, including the Teams site, Confluence page, Slack channel, and listserv.
• Coordinate working group meeting scheduling, agendas, notes, and action item follow-up.
• Manage the Lab intake process, including tracking submissions, scheduling intake conversations, and coordinating faculty-facilitator matching.
• Coordinate logistics for all active and planned co-taught sessions, workshops, and community engagement projects.
• Track course or project timelines, deliverables, and assessment milestones.
• Onboard new working group members.

Lab Participation and Facilitation

• Actively participate in Lab activities, including instructional sessions, workshops, and community engagement projects alongside librarian facilitators and faculty partners.
• Support the onboarding of new partners and participants in Lab engagements.

Assessment and Research Support

• Administer pre/post assessment instruments across course and community engagement projects in compliance with IRB protocols.
• Coordinate data collection, storage, and de-identification.
• Support working group members in compiling assessment data for analysis and case study development.
• Assist in preparing case studies for publication through UVA LibraOpen and Aperio.
• Actively monitor, analyze, and document emerging trends, tools, and best practices in AI literacy.

Communications and Outreach

• In collaboration with the Library's Communication department, maintain and update the Lab's web landing page, including project statuses, press items, and case study links.
• In collaboration with the Library's Communication department and the AILA Lab Working Group, draft and distribute Lab announcements, recruitment and promotional materials, and stakeholder updates.
• Support planning and execution of Lab events.

Minimum Qualifications
Education: Bachelor's degree
Experience: Two years of experience in program coordination, academic libraries, or higher education administration

Preferred Qualifications

• Master's degree in Library and Information Science (MLS/MLIS) from an ALA-accredited program
• Demonstrated organizational and project management skills, with the ability to manage multiple simultaneous projects
• Proficiency with standard productivity and collaboration platforms (Microsoft 365, Teams, SharePoint, or equivalent)
• Demonstrated interest in emerging technology and ability to participate actively in instructional and facilitation activities as part of a collaborative team
• Familiarity with AI literacy concepts, informational literacy and AI Literacy Frameworks
• Experience co-facilitating or supporting instruction in a classroom, workshop, or community learning environment
• Experience with Qualtrics, Confluence, or similar platforms
• Strong written and oral communication skills

The UVA Library is interested in reviewing candidates with a broad range of experiences, education, and qualifications. We are dedicated to building a dynamic workplace, so if you are excited about this role but your past experience doesn't align perfectly with every preferred qualification in the job description, we encourage you to apply anyway.

Physical Demands
This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

Anticipated hiring range : $74,000 - $85,000, commensurate with education and experience.

This is an exempt-level, benefited position. Learn more about UVA benefits .

This is a restricted position, which is dependent on funding and is contingent upon funding availability. This position has a term limit of 3 years, after which continued employment will depend on department need and funding.

This position is based in Charlottesville, VA, and must be performed fully on-site.

About UVA and the Community
To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA .

Application review will begin after June 15, 2026. Preference will be given to applications received by this date. The position will remain open until filled.

Background checks will be conducted on all new hires prior to employment.
This position will not consider candidates who require immigration sponsorship now or in the future.

How to Apply
Please apply online , by searching for requisition number R0083657 . Complete an application with the following documents:

• Resume
• Cover Letter - should include your interest in the position and how your relevant experience pertains to this position and the UVA Library.

Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration.

Internal applicants: Search and apply for jobs on the UVA Internal Careers website .

Reference Checks will be completed by UVA's third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.

For questions about the application process, please contact Jessica Russo, Senior Recruiter, [email protected] .

For questions about the position, please contact Kristin Jensen, at [email protected] .

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA's commitment to non-discrimination and equal opportunity employment .