Administrative Assistant

Job Description

Job Description

Admin. Assistant/Audit Coordinator Job Description

Join Our Team as an Inspection/Audit Coordinator – Play a Vital Role in Vessel Compliance and Quality Assurance

Are you detail-oriented, highly organized, and eager to support critical operations in a dynamic environment? We are seeking a motivated Inspection/Audit Coordinator to streamline vessel audits and inspections for our expanding fleet. This pivotal administrative role offers the chance to work with a talented team, manage complex scheduling, and contribute to maintaining the highest standards of vessel compliance across a registry of over 6,000 vessels. If you thrive in a collaborative setting and have a knack for coordinating multiple moving parts, this is your opportunity to make an impact in the maritime industry without needing prior maritime experience.

Job Posting: Vessel Inspection/Audit Coordinator

About the Role

One of our most prestigous clients is seeking a detail-oriented and proactive Vessel Inspection/Audit Coordinator to join our Audit & Inspection team. In this role, you will be responsible for coordinating all aspects of vessel audits and inspections, ensuring smooth communication between clients and auditors, and supporting internal operations.

Key Responsibilities

• Schedule and coordinate vessel inspections and audits per established procedures.
• Monitor and respond to correspondence related to inspection and audit scheduling.
• Prepare and distribute relevant checklists, forms, and certificates (e.g., ISSC, SMC).
• Review and approve inspector/auditor invoices; assist in invoice preparation.
• Send weekly/monthly updates to inspectors and auditors.
• Maintain accurate records and databases using relevant software.
• Notify clients when inspections are due or overdue.
• Prepare audit reports and maintain inspector records.
• Update auditor information on the company website.
• Support miscellaneous projects and tasks as assigned by management.

Qualifications

Education & Experience:

• Some college education required; degree preferred.
• Minimum 1 year of administrative experience.
• Formal secretarial/clerical training preferred.
• Maritime industry experience is a plus.

Skills & Abilities:

• Proficiency in Microsoft Office and general office equipment.
• Strong organizational and time management skills.
• Excellent interpersonal and communication abilities.
• Team-oriented mindset.
• Fluent in English with strong grammar and composition skills.
• Ability to lift 15–20 lbs.

Company Description

Our client is a growing infrastructure, with room for professional growth!!

Company Description

Our client is a growing infrastructure, with room for professional growth!!