Accounts Payable Specialist

Job Description

Job Description

This position physically sits in the Richmond Virginia office.

Williams Mullen is seeking an experienced Accounts Payable Specialist. This position will report directly to the Treasury and A/P Supervisor, fulfilling the primary accounting duties to include all timely and accurate transactional completion of accounts payable and bank account maintenance. As the Accounts Payable Specialist, day-to-day work will include data entry, classification, and recording transactions, auditing Emburse invoice and expense submissions, issuing payments, report preparation on financial and billable data, supporting attorneys on client billing inquiries, accounts receivable and otherwise managing client financial records by analyzing and organizing financial data into current, usable information.

Essential Duties and Responsibilities:

• Calculate, process, audit and reconcile figures and amounts such as discounts, interest, commissions, proportions, percentages, and foreign exchange.
• Resolve and reconcile expense and communicate, as needed.
• Process staff expenses, corporate cards, and invoices daily.
• Maintain accounts payable activity ensuring accuracy, scheduling, and preparing payments, and verifying vendor files.
• Work cross-functionally with multiple departments to resolve invoices or payment discrepancies.
• Charge expenses to accounts and cost centers by analyzing invoices, expense reports and recording in the Aderant system.
• Review and ensure expense reimbursements comply with company Travel & Expense policies, report exceptions to Supervisor. Answer questions regarding Firm travel & expense policies.
• Monitor volumes and highlight any backlogs proactively to the Treasury and A/P Supervisor.
• Ensure prompt resolution of queries, involving all parties required.
• Conduct research into specific areas as requested. Seeks guidance and input at interim steps in analysis. Compiles information and prepares prescribed reports.
• Support Trust and Accounts Receivable work centers. Provide holiday, sick, and occasional high volume business coverages for colleagues as needed.
• Prepare and administer checks, ACH transfers, and other manual and electronic payment types.
• Responsible for processing and interpreting Excel spreadsheets, Aderant reports and other business applications.
• Communicating with internal customers and clients, and other related parties on financial issues and firm business.
• Ensure vendor records are recorded correctly by collecting IRS Form W-9 and Form W-8 and vetting through IRS TIN and comparable services.
• Verify vendor accounts by reconciling monthly statements and related transactions.

Requirements:

• Bachelor’s degree in accounting or business-related field preferred or equivalent work experience.
• Must have 3+ years’ experience in high-volume accounting in a professional services environment with a minimum of 2 years' experience of full cycle Accounts Payable experience.
• Expertise with Microsoft Office products, including and especially Excel.
• Proactive approach to problem-solving and continuous improvement.
• General knowledge of database applications.
• Excellent written and verbal communication skills.
• Ability to multi-task and prioritize workflow.
• Ability to work successfully both independently and as an active member of a team.
• Ability to read and interpret guidelines and procedures.
• Significant degree of accuracy and attention to detail.
• Strong time management and organizational skills.

Preferred:

• Experience in a law firm or professional services organization.
• Experience with Aderant financial or similar time management software.
• Experience with Emburse software.

Williams Mullen is an equal opportunity employer committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to age, race (including characteristics commonly associated with race, including hairstyle), color, ethnicity, national origin, religion, creed, medical condition including pregnancy and childbirth, disability, genetic information, genetic information, gender identity and expression, marriage or parental status, sexual orientation or Veteran’s status.