Contractor for Home Modification Class A, B or C

Job Description

Job Description:\n\nProject Overview: Collaborative Home Modification Initiative for Aging in Place Charity Care Group, in partnership with the U.S. Department of Housing and Urban Development's Older Adults Home Modification Program (OAHMP), is launching a comprehensive initiative to enable low-income elderly homeowners in Norfolk, Virginia to age in place safely and comfortably. This collaborative project aims to:Implement low-cost, high-impact home modifications to reduce fall risks, improve safety, and increase accessibility for seniors aged 62 and older. Modifications may include installing grab bars, railings, lever-handled doorknobs and faucets, temporary ramps, and adaptive equipment.Utilize a person-centered approach, incorporating the expertise of licensed Occupational Therapists (OTs) to tailor modifications to each client's specific goals and needs. OTs will evaluate clients' functional abilities and home environments to optimize independence.Serve approximately 50 low-income elderly homeowners over a 3-year period, focusing on those unable to perform modifications themselves.Coordinate with local community organizations, healthcare providers, and senior services to identify and reach eligible participants.Provide education and resources on fall prevention, home safety, and aging in place strategies to program participants and the broader community.Leverage Charity Care Group's existing relationships and utilize Certified Aging-in-Place Specialists (CAPS) to maximize program impact and efficiency.Adhere to HUD's guidelines, including the $5,000 per unit cap for modifications, while ensuring comprehensive support for each participant.Contribute to the growing body of research demonstrating the positive impact of home modifications on fall prevention and disability reduction among community-dwelling elderly.Ensure at least one-third of funding serves communities with substantial rural populations, as required by OAHMP guidelines Scope of Work for Home Modifications under the Older Adults Home Modification Program (OAHMP) Detailed List of Potential Modifications:Accessibility Improvements (40% of modifications budget)Installation of ramps for easier home accessWidening of interior doorways to accommodate walkers or wheelchairsInstallation of walk-in showers or bathtubs to reduce fall riskLowering of countertop heights in kitchens and bathroomsInstallation of automatic doors or door openersInstallation of offset door hinges or swing-clear door hinges Fall Prevention Measures (30% of modifications budget)Installation of grab bars in bathrooms and high-risk areasApplication of non-slip flooring in key areasEnhancement of lighting throughout the homeInstallation of shower benches for safer bathingInstallation of raised toilet seats for improved accessibilityRepair of uneven surfaces that pose tripping hazards Mobility Enhancements (20% of modifications budget)Installation of railings on stairs and in hallwaysReplacement of doorknobs and faucets with lever-handled versionsInstallation of "tap-n-go" or hands-free door hold-open capabilitiesWidening of hallways to accommodate walkers or wheelchairs Safety Features (10% of modifications budget)Installation of visible or audible doorbells throughout the houseInstallation of security alarm systemsInstallation of smoke detectors and carbon monoxide detectors Emphasis on Accessibility, Safety, and Aging-in-Place Features:Person-Centered Approach: All modifications must be tailored to each client's specific needs and goals, as determined by a comprehensive assessment conducted by a licensed Occupational Therapist (OT), Occupational Therapy Assistant (OTA), or Certified Aging-in-Place Specialist (CAPS).Low-Cost, High-Impact Focus: Modifications should prioritize cost-effective solutions that significantly improve the client's ability to age in place safely and comfortably.Universal Design Principles: Incorporate design elements that enhance accessibility for all users without sacrificing style or functionality.Visitability: Consider modifications that improve home accessibility for potential visitors with disabilities.Adaptability: Include features that can be easily modified or adjusted to accommodate changing needs over time.Environmental Hazard Mitigation: Address potential health and safety hazards in the home environment, such as poor lighting, tripping hazards, or inadequate ventilation.Compliance with HUD Guidelines: All modifications must adhere to the $5,000 per unit cap set by HUD, unless pre-approval is obtained for complex cases.Quality Assurance: A follow-up assessment and inspection must be conducted by the OT, OTA, or CAPS to ensure modifications meet work order requirements and the client's needs.Client Education: Provide training to clients on the safe and proper use of adaptive equipment and home modifications.Coordination with Existing Services: Ensure modifications do not duplicate benefits provided by Medicare, Medicaid, or other healthcare providers. Contractors must demonstrate expertise in aging-in-place modifications and a commitment to delivering high-quality, client-centered services within the OAHMP framework Contractor Requirements for OAHMP Home Modification RFPLicenses and Certifications Required:Valid Virginia Class A, B, or C Contractor's License, depending on the scope and value of workBusiness License for the City of Norfolk, VirginiaCertified Aging-in-Place Specialist (CAPS) certification from the National Association of Home Builders (NAHB) preferredUniversal Design Certified Professional (UDCP) certification preferredLead-Safe Certified by the EPA if working in homes built before 1978OSHA 10-hour Construction Safety and Health certification for all on-site personnel Insurance Requirements:General Liability Insurance: Minimum $1,000,000 per occurrence and $2,000,000 aggregateWorkers' Compensation Insurance: As required by Virginia state lawProfessional Liability Insurance: Minimum $1,000,000 per claimAutomobile Liability Insurance: Minimum $500,000 combined single limitUmbrella Liability Insurance: Minimum $2,000,000Contractor's Equipment Insurance: Covering all equipment used in the performance of workAll insurance policies must name Charity Care Group and HUD as additional insured partiesExperience with Accessibility Modifications:Minimum of 5 years of experience in residential construction and renovationDemonstrated experience in completing at least 20 accessibility modification projects for seniors or individuals with disabilities within the last 3 yearsFamiliarity with ADA guidelines and universal design principlesExperience working with Occupational Therapists in implementing home modificationsKnowledge of local building codes and regulations related to accessibility modificationsProven track record of completing projects within budget and on scheduleExperience working with low-income clients and/or in HUD-funded programs preferredAbility to provide at least three references from clients or organizations for whom accessibility modifications have been completedDemonstrated understanding of the unique needs of older adults and the principles of aging in place Additional Requirements:Ability to work collaboratively with Charity Care Group staff, Occupational Therapists, and other professionals involved in the OAHMP programCommitment to maintaining client confidentiality and adhering to HUD's privacy regulationsCapability to provide detailed, itemized cost estimates and invoices for each modification projectWillingness to participate in program-specific training on working with older adults and understanding the goals of the OAHMP programAbility to communicate effectively with older adults and their families, demonstrating patience and respectCommitment to maintaining a clean, safe work environment and minimizing disruption to the client's daily life during modificationsFlexibility to accommodate the unique needs and schedules of older adult clients Contractors must provide documentation demonstrating their qualifications, certifications, insurance coverage, and relevant experience as part of their proposal submission. Charity Care Group reserves the right to request additional information or documentation as needed to evaluate contractor qualifications. Budget Guidelines for OAHMP Home Modification RFPMaximum Budget per Home:As per HUD guidelines, the maximum budget for home modifications is $5,000 per unit.This $5,000 cap includes all costs related to physical modifications, including labor, materials, and equipment.Contractors must strive to maximize the impact of modifications within this budget constraint.In exceptional cases where modifications may exceed the $5,000 cap, contractors must provide detailed justification for review and potential pre- approval by HUD. Itemized Cost Breakdown Request: Contractors must provide a detailed, itemized cost breakdown for each proposed modification. This breakdown should include:Labor Costs:Hourly rates for different types of labor (e.g., carpenter, electrician, plumber)Estimated hours for each type of labor per modificationTotal labor cost per modificationMaterials:Itemized list of all materials needed for each modificationUnit cost for each materialQuantity of each material requiredTotal material cost per modificationEquipment:List of any specialized equipment required for modificationsRental or usage costs for equipmentTotal equipment cost per modificationPermits and Fees:Costs for any required permits or inspectionsAny other applicable feesOverhead and Profit:Clearly stated overhead and profit percentagesContingency:A modest contingency amount (not to exceed 10% of the total) for unforeseen circumstancesTotal Cost:Sum of all costs, ensuring the total does not exceed $5,000 per unit Additional Budget Considerations:Contractors should prioritize modifications based on the assessment provided by the Occupational Therapist or CAPS certified professional.Proposals should include options for scaling modifications if necessary to meet budget constraints.Contractors must be prepared to work with Charity Care Group to adjust proposed modifications if needed to stay within budget while meeting client needs.Any cost-saving measures or value engineering proposals should be clearly explained in the bid.Contractors should indicate any bulk purchasing discounts or other cost- saving strategies they can offer for multiple unit modifications. Payment Schedule:Provide a proposed payment schedule aligned with project milestones.Final payment will be contingent upon satisfactory completion of work and approval by the Occupational Therapist or CAPS certified professional. Cost Reporting:Contractors must be prepared to provide detailed cost reports for each completed modification project.These reports will be used for program evaluation and reporting to HUD. Contractors are encouraged to demonstrate creativity and efficiency in their proposals to maximize the impact of modifications within the $5,000 per unit budget constraint. The ability to provide cost-effective solutions will be a key factor in the evaluation of proposals. Timeline for OAHMP Home Modification RFPRFP Release Date: August 1, 2025Pre-Proposal Conference: April 8, 2025Mandatory attendance for all interested contractorsDeadline for Written Questions: Aug 5, 2025, 5:00 PM EDTAll questions must be submitted in writing to [[email protected]]Answers to Questions Posted: Aug 11, 2025Proposal Submission Deadline: Aug 15, 2025, 3:00 PM EDTLate submissions will not be acceptedProposal Evaluation Period: Aug 16 - Sept 1, 2025Shortlist Notification: Sept 3, 2025Contractor Interviews (if necessary): Sept -5, 2025Final Selection Notification: Sept 8, 2025Contract Negotiation Period: Sept 9-12, 2025Contract Award: Sept 15, 2025Project Kickoff Meeting: Sept 19, 2025First Home Assessment: August 1, 2025Monthly Progress Reports Due: Last business day of each monthProject Completion Deadline: July 31, 2028 Note: All dates are subject to change at the discretion of Charity Care Group. Any changes will be communicated to all participating contractors in writing. Contractor Qualifications and Requirements for OAHMP Home Modification RFPLicensing and Certification:Valid Virginia Class A, B, or C Contractor's LicenseBusiness License for the City of Norfolk, VirginiaCertified Aging-in-Place Specialist (CAPS) certification preferredUniversal Design Certified Professional (UDCP) certification preferredLead-Safe Certified by the EPA for homes built before 1978OSHA 10-hour Construction Safety and Health certification for all on-site personnel Insurance:Commercial General Liability Insurance: Minimum $1,000,000 per occurrence, $2,000,000 aggregateWorkers' Compensation Insurance: As required by Virginia state lawAutomobile Liability Insurance: Minimum $500,000 combined single limitProfessional Liability Insurance: Minimum $1,000,000 per claimContractor's Equipment Insurance Experience:Minimum 5 years of experience in residential construction and renovationCompleted at least 20 accessibility modification projects for seniors or individuals with disabilities in the last 3 yearsDemonstrated knowledge of ADA guidelines and universal design principlesExperience working with Occupational Therapists in implementing home modificationsFamiliarity with local building codes and regulations related to accessibility modifications Financial Stability:Adequate financial resources to perform the contract or ability to obtain themAbility to comply with the required performance schedule, considering existing business commitments Performance Record:Satisfactory performance record on similar projectsSatisfactory record of integrity and business ethicsNo exclusions from Federal Procurement or Non-procurement Programs Technical Capabilities:Necessary organization, experience, accounting, and operational controlsTechnical skills to perform the work or ability to obtain themNecessary production, construction, and technical equipment and facilities Compliance:Ability to comply with federal contract provisions, including:Equal Employment Opportunity requirementsDrug-Free Workplace Act complianceUse of minority and women's business enterprises when possible Communication and Client Interaction:Proven ability to work and communicate effectively with homeowners and non-construction professionalsDemonstrated sensitivity to the needs of older adults and individuals with disabilities Project Management:Ability to complete inspections and work in a timely mannerCapability to provide detailed, itemized cost estimates and invoicesWillingness to participate in program-specific training on working with older adults References:Provide at least three references from clients or organizations for whom accessibility modifications have been completed Contractors must submit documentation demonstrating their qualifications with their proposal. Charity Care Group reserves the right to request additional information to evaluate contractor qualifications. Evaluation Criteria for Contractor Proposal