Gen Admin Supv I Coord I
- Accounting: Ensure payments for goods and services are processed in compliance with policies and procedures. Maintain accounting records and files. Analyze financial transactions, verify payment documents, and perform data reconciliations.
- Budgeting: Assist in developing assigned budget. Supply projected costs, monitor expenditures, and prepare financial status reports.
- Business and Administrative Support : Provide administrative support services to assigned program area.
- Contract Administration : Process, verify and track assigned contracts. Analyze contract documents. Ensure change orders are processed appropriately. Serve as first point of contact with vendors to resolve routine contract administration problems.
- Perform duties as assigned.:
- Procurement: Prepare requisitions and purchase orders for goods and services in compliance with established policies and procedures. Procure items from state contract and resolve billing discrepancies. Review procurement records to ensure financial activities comply with state and VDOT requirements.
- Records Management : Organize and maintain records for assigned program area per established retention schedules and policies.
- Reporting: Research and compile data and prepare reports or presentations for a variety of programs or projects.
- Special Assignments: Assume responsibility for special projects and assignments.
- Ability to communicate effectively orally and in writing with internal and external customers.
- Knowledge of financial computer programs, MS Word, Excel.
- Knowledge of office policies, procedures, and practices.
- Knowledge of records management and retention procedures and schedules.
- Skill in the use of computers and software applications.
- Ability to interpret laws, regulations, policies, and procedures.
- Knowledge of Financial management and budgeting computer programs.
- Knowledge of Generally Accepted Accounting Principles (GAAP), accounting policies, practices, and procedures.
- Knowledge of budget development and monitoring.
- Skill in Word, Excel, and Access.
- Skill in collecting and analyzing data and preparing reports or presentations
- A combination of training, experience, or education in Business, Accounting, or related field desired.
- Experience using Cardinal system.
- Experience with state budgeting practices and procedures.
Competency Model Physical Requirements
Physical Requirements VDOT employees must abide by VDOTs Code of Ethics and the Commonwealths Standards of Conduct.
VDOT Code of Ethics
Standards of Conduct
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