Office Assistant (Virginia Beach, Virginia)
Thermo-Trol Systems Inc. (TTS) is a provider of industrial automation and control solutions. We specialize in designing, installing, and maintaining systems that optimize processes, increase efficiency, and ensure reliable operations for a range of commercial clients and government facilities. An individual with strong organizational skills is sought to join the team as an Office Assistant.
Job Summary:
Provides administrative, secretarial and clerical support to others in the office to maintain an efficient office environment.
Responsibilities:
· Answer phones and transfer to the appropriate staff member.
· Take and distribute accurate messages.
· Greet public and clients and direct them to the correct staff member.
· Coordinate messenger and courier service.
· Receive, sort and distribute incoming mail.
· Monitor incoming emails and answer or forward as required.
· Prepare outgoing mail for distribution.
· Fax, scan and copy documents.
· Maintain office filing and storage systems.
· Update and maintain databases such as mailing lists, contact lists and client information.
· Retrieve information when requested.
· Update and maintain internal staff contact lists.
· Co-ordinate and maintain staff administrative records such as staff vehicles, staff phones and company credit cards.
· Type documents, reports and correspondence.
· Organize travel arrangements for staff.
· Co-ordinate and organize appointments and meetings.
· Assist with event planning and implementation.
· Monitor and maintain office supplies.
· Ensure office equipment is properly maintained and serviced.
· Perform work related errands as requested such as going to the post office and bank.
· Keep office area clean and tidy.
· Other duties as requested.
Compensation details: 15.5-18
PI4ca7a5e62633-38003-40160527
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