Administrative Assistant-Accounting

FRAUD ALERT: Please note that DSV will never request a chat interview or solicit funds from applicants or employees through its interviewing and hiring process. We do not require any form of payment and will not ask for personal financial information, such as credit card or bank account number. Our recruiters have an @dsv.com or @us.dsv.com email address. If you question the legitimacy of any DSV job posting, please reach out to [email protected] .

DSV - Global transport and logistics
In 1976, ten independent hauliers joined forces and founded DSV in Denmark. Since then, DSV has evolved to become the world's 3rd largest supplier of global solutions within transport and logistics. Today, we add value to our customers' entire supply chain by transporting, storing, packaging, re-packaging, processing and clearing all types of goods. We work every day from our many offices in more than 80 countries to ensure a steady supply of goods to production lines, outlets, stores and consumers all over the world. Our reach is global yet our presence is local and close to our customers. Read more at

Location: USA - Ridgeway, 220 Fontaine Dr., Bldg 2

Division: Solutions
Job Posting Title: Administrative Assistant-Accounting - 108692
Time Type: Full Time

POSITION SUMMARY

Support local management in recording financial details for the site, including maintaining financial records, submitting invoices for payment for AP and accurately billing clients for services rendered. The Accounting Assistant provides support to management personnel by effectively managing his/her schedule and performing a wide variety of responsible, complex and confidential administrative and analytical and research duties.

As part of the DSV team, Associates are expected to meet company objectives in the areas of performance, safety, and quality. Associates are also expected to comply with all corporate and site-specific policies.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Provides support in addressing issues of a financial nature and provides all relevant information to meet internal demands. This support may include, but is not limited to, any of the following: reporting and control, income management, financial reporting, debt management.

• Work closely with the Supervisor, Advanced Financial Analyst and Financial Analyst to ensure smooth operation of all finance/accounting matters
• Match invoices to statements and purchase orders to invoices
• Ensure swift payment of invoices
• Collect and confirm accuracy of all charges and expenses for a file to be billed
• Proactively identify and resolve billing related issues
• Input accounting data into the accounting system with speed and accuracy
• Order and maintain inventory of office and warehouse supplies
• Provide support in the production of financial statements and applications, preparation of spreadsheets, reports and correspondence as required
• Plan, organize and manage own workload to ensure your contribution to the company's monthly financial reporting process is achieved in a timely and accurate manner
• Provide administrative and financial support to the management staff
• Handle sensitive and confidential information in a professional, mature, discreet and secure manner
• Create and disseminate various financial reports
• Manage Accounts Payable process: coordinate purchasing and tracking of vendor invoices through the system and track associated revenue accruals
• Financial: Month-end close responsibilities: journal entries, corporate submissions, expense management, budgetary support for cost centers and ad hoc analysis
• Prepare month-end journal entries – focused on cost accruals
• Effectively communicate with employees, customers, suppliers & others on behalf of site management
• Respond to finance related queries
• Work with staff on mitigating chargebacks
• Any other duties that may be deemed appropriate to this role

OTHER DUTIES

• Publish periodic financial reports, including but not limited to: accounts payable, freight and consumable metrics, to provide department owners and leadership visibility to financial results

• May be expected to cross train in other administrative staff functions to support the site and contribute to associate development.
• Performs other duties as required.
• Work overtime as dictated by business whether mandatory or voluntary.

SUPERVISORY RESPONSIBILITIES

• None

MINIMUM REQUIRED QUALIFICATIONS

Education and/or Experience

• High School Diploma or General Education Degree (GED)
• 2 years’ experience as an Accounting Assistant
• 1 year experience in Accounts Receivable/Accounts Payable
• Basic understanding of accounting processes and procedures

SKILLS AND ABILITIES

Computer Skills

• Proficiency in MS Office applications (Word, Excel, Outlook, PowerPoint)

Language Skills

• English (reading, writing, verbal)

Mathematical Skills

• Basic Math and Strong analytical skill set

Other Skills

• Effective communication skills
• Capable of multitasking and performing general administrative skills
• Strong business writing skills needed
• High attention to detail
• Understanding of accounting processes and procedures

PREFERRED QUALIFICATIONS

• College degree in related field
• 2-3 years’ experience in accounting/bookkeeping/finance
• Self-motivated and enthusiastic
• Able to work effectively with minimal management guidance/supervision
• Good communication and listening skills
• Great organizational skills used in planning own work
• Good analytical ability
• Good problem-solving ability
• Ability to work under pressure and meet targets and deadlines
• Able to work in a busy office environment that often demands high levels of concentration
• Able to respond effectively to changing priorities
• Awareness of the provisions of the Data Protection Act and be able to apply these within the organization
• Available to work and able to manage high volume workload, especially during month-end close period

PHYSICAL DEMANDS

Occasionally

• Handling/Fingering, Sitting

Frequently

• Bending

Constantly

• Walking and Standing

Ability to Lift/Carry and Push/Pull

• 21-50 pounds
  • Reach above shoulder, reach outward, squat, or kneel.

Other Physical Requirements:

WORK ENVIRONMENT

While performing the duties of this job, the employee rarely is exposed to fumes or airborne particles, toxic or caustic chemicals. The noise level in the work environment is usually low to moderate.

DSV is an equal employment opportunity employer. Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, disability, veteran status, marital status, gender identity, sexual orientation, national origin, or any other characteristic protected by applicable federal, state or local law. If you require special assistance or accommodation while seeking employment with DSV, please contact Human Resources at [email protected] . If you are interested in learning the status of your application, please note you will be contacted directly by the appropriate human resources contact person if you are selected for further consideration. DSV reserves the right to defer or close a vacancy at any time.

DSV – Global transport and logistics

Working at DSV means playing in a different league.

As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let’s grow together as we continue to innovate, digitalise and build on our achievements.

With close to 150,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers’ needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you.

At DSV, performance is in our DNA. We don’t just work – we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company – this is the place to be.

Start here. Go anywhere

Visit dsv.com and follow us on LinkedIn and Facebook .