Administrative Assistant - Logistics
We have an outstanding career opportunity for an Administrative Assistant – Logistics to join a leading Company located in the Sterling, VA surrounding area.
We are currently seeking a detail-oriented Administrative Assistant to support logistics operations for a food production facility in Sterling, VA. The ideal candidate will have prior experience in logistics or warehouse coordination, strong Excel skills, and a clear understanding of DOT compliance and driver scheduling.
Job Responsibilities:
- Coordinate daily routing activities related to production planning and shipping timelines
- Monitor and track driver clock-ins/outs, breaks, and fuel usage
- Communicate with third-party warehouses regarding trailer pickups and schedules
- Ensure proper documentation: BOLs, PODs, trip reports, pre-trip inspections
- Track and monitor leased equipment to optimize usage and minimize costs
- Maintain temperature control and secure load requirements for all shipments
- Schedule and organize preventive maintenance and truck cleaning
- Hold weekly meetings with CDL drivers regarding DOT updates and assessments
- Assist with accident reporting, roadside emergencies, and follow-ups
- Submit daily BOLs and ensure RM/FG transfers between plants are completed
Basic Hiring Criteria
- High school diploma or equivalent
- Previous logistics or warehouse clerk experience (preferably in a high-volume environment)
- Advanced Excel skills required
- Strong communication, organizational, and problem-solving abilities
- Understanding of DOT regulations and driver compliance
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