Administrative Program Specialist B

About this Job

Department MISSION

DCFS is working to keep children safe helping individuals and families become self-sufficient and providing safe refuge during disasters.

Department VISION

We care for the well-being and safety of Louisianas people.

Department VALUES

Treating all people with dignity compassion and respect while providing services with integrity.

This position is responsible for all budgetary functions fiscal management purchasing and procurement for the Alexandria Monroe and Shreveport Child Welfare regions as well as training safety coordination and risk management. This position receives general supervision for the Budget Director and direct supervision from the Child Welfare Regional Administrator and works closely with the Area Directors in each of the three Regions.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:
Selected Core Competencies:
Driving Results: The ability to identify important goals and work to achieve them.
Thinking Critically: The ability to objectively question analyze interpret and evaluate information to form a
conclusion.
Using Data: The ability to use relevant and valid data to inform a recommendation for action.

Minimum Qualifications

Four years of experience in administrative services; OR

Six years of full-time work experience in any field plus one year of experience in administrative services; OR

A bachelors degree plus one year of experience in administrative services; OR

An advanced degree.

EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Specification

The official job specifications for this role as defined by the State Civil Service can be found here .

Job Duties and Other Information

Job Duties:

• P repare and track the annual budgets for Child Welfare program in the Alexandria Monroe and Shreveport Regions with DCFS on behalf of the Budget Division.
• Prepare the monthly expenditure analysis and year to date expenditure.
• Confer with the Budge Director and Budget Administrators regarding expenditures and financial needs.
• I dentify budget shortfalls within expenditures and makes recommendations on spending adjustments for the remainder of the fiscal year.
• Coordinate flights hotel reservations and Enterprise reservations for in-state and out of state traveling.
• Retrieve receipts from staff to reconcile transactions associated with travel to ensure compliance with state travel regulations and reimbursement procedure.
• Review purchase orders submitted by regional field clerical staff.
• Perform related duties as assigned.

Position-Specific Details:
This vacancy is located in the Alexandria Region Child Welfare Department.

The domicile of this vacancy will be based on the applicant selected.

Appointment Type : This position may be filled as a probational appointment or a job appointment that may last up to 48 months. Job appointments may convert to probational appointments. Also it may be filled as a detail and promoted within 12 months or by promotion of a permanent classified employee.

Work Schedule: Typically work hours are 8:00 am to 4:30 pm Monday Friday. Flexible work schedules are available after meeting certain criteria and is dependent upon the position you are applying for. Some positions require working shifts.

DCFS is an Equal Opportunity Employer and Louisiana is a State as a Model Employer (SAME) that supports the recruitment hiring and retention of individuals with disabilities.

How To Apply: No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy click on the Apply link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Information to support your eligibility for this job title must be included in this application (i.e. relevant detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Contact Information :
For further information about this vacancy contact:
Laura Milstead
DCFS Human Resources

Required Experience:

IC