Accounts Payable/ QBO Specialist

United Medical Inc.
Virginia Beach, VA

Job Description

Job Description

Salary: Based on Experience

Accounts Payable Specialist Reports To:Director of Operations
Schedule:MondayFriday (9:00 AM start); Minimum 38 hours per week
Location:Office-based
Core Responsibilities The Accounts Payable Specialist manages the companys financial obligations, ensuring vendors are paid accurately and on time while maintaining meticulous records.

  • Invoice & Payment Processing: Handle invoices and credit memos; enter data into QuickBooks Online in a timely, accurate manner.
  • Discrepancy Resolution:Reconcile "3-way matches" (Purchase Order vs. Packing Slip vs. System Data) to resolve exceptions.
  • Vendor Management:Maintain supplier records, reconcile monthly statements, and communicate via phone/email to resolve account issues.
  • Digital Integration:Navigate supplier portals and utilize Electronic Data Interchange (EDI) to retrieve invoices and record payments.
  • Reporting & Closing:Perform account reconciliations and assist the leadership team with month-end closing procedures.


Requirements & Qualifications

  • Experience:13 years in Accounts Payable or a related financial role.
  • Technical Skills:Proficiency inQuickBooks Onlineand Microsoft Office Suite.
  • Soft Skills:High level of discretion, strong multitasking abilities, and excellent interpersonal communication.
  • Physical Demands:Ability to sit for long periods, high finger dexterity for data entry, ability to lift50 lbs, and adaptability to various weather conditions (if assisting in field/warehouse areas).
Posted 2026-05-14

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