Fleet Manager

Job Description

Job Description

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Position Overview:
The Fleet Manager is responsible for coordinating and optimizing fleet operations for our commercial and residential moving and storage company. This role requires monitoring drivers and fleet status, coordinating vehicle maintenance, and ensuring daily and monthly Pre/Post Trip Inspections. The ideal candidate will maintain efficient communication between drivers, fleet management software, and ensuring optimal fleet performance and customer satisfaction.

Key Responsibilities:
Fleet Management

Monitor and manage fleet using Samsara or similar fleet management software

Track vehicle locations, status, and driver hours of service in real-time

Generate and analyze reports on fleet performance, fuel usage, and maintenance repairs and costs

Ensure compliance with all DOT & FMCSA regulations and company policies

Maintenance Coordination

Schedule preventive maintenance (PMs) for all fleet vehicles according to established intervals

Coordinate required DOT inspections and ensure compliance with regulatory standards

Monitor vehicle diagnostic reports and address maintenance issues proactively

Prioritize and expedite critical repairs through proper channels

Maintain accurate digital records of all maintenance activities and inspection results

Liaise between leadership and diesel truck maintenance shop to facilitate timely repairs

Operational Duties:

Create and optimize daily driver schedules and routes for maximum efficiency

Respond to unexpected situations (breakdowns, traffic, weather) with appropriate adjustments

Communicate effectively with drivers regarding route changes, special instructions, or delays

Manage customer expectations regarding pickup and delivery times

Support drivers with troubleshooting basic issues while on the road

Document and report any accidents, violations, or incidents according to company procedures

Required Qualifications

Minimum 2 years of experience in dispatch, logistics, or related field

Proficiency with fleet management software systems

Strong computer skills, including experience with Microsoft Office and database management

Excellent organizational abilities with attention to detail

Superior communication skills, both verbal and written

Ability to work under pressure and manage multiple priorities

High school diploma or equivalent (Associates or Bachelors degree preferred)

Preferred Qualifications:

Familiarity with fleet management systems (Fleetio, Geotab, Fleetx), preferably Samsara

Previous commercial driving experience preferred but not required

Basic understanding of diesel truck maintenance

Experience in the moving and storage industry, preferred but not required

Knowledge of DOT & FMCSA regulations and compliance requirements

Technical Knowledge & Skills

Understanding of basic truck maintenance procedures including:

o Fluid level checks and maintenance

o Pre/post trip inspection protocols

o Tire pressure monitoring and maintenance

o Basic troubleshooting of common mechanical issues

Proficiency in route planning and optimization

Ability to read and interpret vehicle diagnostic reports

Knowledge of transportation management systems

Understanding of hours-of-service regulations

Personal Attributes:

Strong problem-solving abilities

Excellent interpersonal skills

Detail-oriented with strong organizational capabilities

Ability to remain calm under pressure

Proactive approach to fleet maintenance and problem resolution

Customer service orientation

Working Conditions:

Full-time position (40+ hours per week)

May require occasional evening or weekend availability

Primarily office-based with occasional visits to maintenance facilities

Fast-paced environment requiring multitasking and flexibility

Compensation & Benefits:

Competitive salary commensurate with experience

Health, dental, and vision insurance

401(k) retirement plan with company match

Paid time off and holidays

Professional development opportunities

Employee discounts on moving services

Application Process:

Qualified candidates should submit a resume and cover letter detailing relevant experience, particularly with fleet management systems and maintenance coordination.

Our company is an Equal Opportunity Employer committed to workforce diversity.