Operations Executive Assistant (TS/SCI Clearance Required)

Job Description

Job Description

NextGen Federal Systems is seeking a highly experienced Operations Executive Assistant to provide senior-level administrative and operational support to our Intelligence Community (IC) customer. The selected candidate will directly support directorate-level operations leadership, ensuring seamless execution of administrative, reporting, security, and travel coordination functions in a fast-paced mission environment.

• Provide senior-level administrative and operational support to directorate-level leadership
• Serve as a primary administrative liaison for operations leadership and internal stakeholders
• Assist the customer in meeting office security requirements
• Review, coordinate, and track internal and external staff clearance and nomination packages
• Prepare staff summary sheets, Memorandums of Agreement (MOA), operational correspondence, and official documentation
• Develop and update office-level Standard Operating Procedures (SOPs)
• Manage Defense Travel System (DTS) travel arrangements and ensure compliance with Joint Travel Regulations (JTR)
• Maintain and oversee tasking systems, including the Administrative Requirements Tasking System
• Coordinate in-processing and out-processing for government staff and contractor personnel
• Manage leadership calendars, schedule meetings, and coordinate conference logistics
• Coordinate office supply orders and serve as vehicle coordinator, maintaining logs and required vehicle reporting
• Maintain internal files, classified records, and operational documentation
• Catalog, file, and track Intelligence Information Reports (IIRs) and operational reporting products
• Collect and submit Significant Action Reports (SAR) and Weekly Action Reports
• Disseminate critical operational information to Communities of Interest (COI)
• Collect and prepare operating reports and track budget expenditures
• Develop presentations, read-ahead books, charts, graphs, and narrative information for operational reporting
• Screen incoming correspondence and determine appropriate action
• Review outgoing correspondence and reports to ensure proper format, grammar, and coordination
• Support data transfer and removable media procedures in accordance with security protocols
• Utilize the Aircraft and Personnel Automated Clearance System (APACS)
• Ensure compliance with the Foreign Clearance Guide (FCG) and coordinate country and theater clearance requests
• Advise travelers on Combatant Command travel requirements, including official passports and visas
• Maintain awareness of evolving theater travel requirements and regulations

• Minimum of 7 years of administrative experience
• Minimum of 3 years supporting directorate-level operations
• Expert-level proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Working knowledge and understanding of DoD processes and terminology
• Demonstrated experience supporting senior operational leadership in a secure government environment
• Strong written and verbal communication skills
• Exceptional organizational skills and attention to detail
• Ability to manage multiple priorities in a high-tempo operational setting
• Active TS/SCI clearance required

• Experience supporting Intelligence Community organizations

• Familiarity with DARTS, DTS, APACS, clearance processing, and foreign travel coordination
• Experience supporting operational reporting and budget tracking functions

NextGen Federal Systems is an innovative technology and professional services provider specializing in advanced software solutions and comprehensive mission and business support services. We work in close collaboration with our customers to truly understand their business and mission goals. Our approach is to design, build, implement, and manage solutions that measurably improve our client’s organizational performance. We have established and foster a corporate culture where we:

Treat employees with fairness and respect regardless of their position, sexual identity, race, or tenure.

Communicate the importance of our mission and our employees’ contributions to it, ensuring they understand how their job role contributes to the greater good.

Openly promote and communicate our ideas for change and adaptability.

Strive to achieve results as an organization. Hold employees accountable to their commitments and provide incentives that encourage positive and productive behaviors.

Value the talents and contributions of our employees as the key factor for our success.

Create an environment where people can engage at all levels.

Encourage people to take risks and allow them to make mistakes.

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