Managing Director (Execution Supervisor)

Job Description

Job Description

Benefits:

• Company parties
• Competitive salary
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

About Life Consultants Inc.

Were on a mission to transform mental health care in our community. Since 2018, Life Consultants Inc. has delivered in-home support, crisis stabilization, and residential services that truly change lives. As we scale, we need an Execution Supervisor to partner with our CEOkeeping every initiative on track, every deadline met, and every team member accountable, being the driving force to turn big visions into measurable results.

Why Youll Love This Role

• High-Impact Partner: Youll translate big-picture goals into detailed plans and weekly targets.
• Own the Execution Engine: Youre not a front-line manageryour strength is in follow-up, structure, and holding meetings that drive results to deliver on time, every time.
• Shape Culture & Growth: Embed a data-driven, accountability-first mindsetempowering leaders, streamlining processes, and celebrating wins.
• Mission-Driven Environment: Every day, your work helps sustain programs that uplift our neighbors in need.

What Youll Do

1. Detailed Planning & Prioritization
   • Break CEOs quarterly and annual goals into actionable workstreams and weekly objectives.
   • Maintain a rolling 90-day plan, updating it in ClickUp and sharing status every Monday.
2. Accounts Payable
   • Schedule payments, manage approvals, and reconcile discrepancies.
   • Track AP aging and flag any overdue items for immediate resolution.
   • Audit Payroll and Approve/Reject for corrections
3. Accountability & Follow-Up
   • Run the Weekly Ops Meeting in the CEOs absence: collect updates, surface risks, assign next steps, and confirm owners.
   • Track every action item to closuresend reminders, escalate delays, and celebrate on-time completion.
   • Conduct regular compliance audits of department activities and documentation to ensure adherence to established policies and procedures; document findings, assign corrective actions with clear owners and deadlines, and verify resolution during follow-up reviews.
4. Progress Monitoring & Reporting
   • Build and maintain a simple dashboard (e.g., On-Time %, Blocked Items, Upcoming Deadlines, AP Aging) that you update daily.
   • Deliver a concise weekly brief to the CEO (no more than ten bullets) highlighting wins, delays, critical requests, barriers and a one-page monthly report highlighting wins, risks, and next steps.
5. Stakeholder Coordination
   • Liaise between Clinical, HR, Finance/Admin leadsensuring no one works in a silo.
   • Organize ad-hoc check-ins for high-priority projects and ensure stakeholder alignment.
6. Process Improvement
   • Identify automation opportunities, document core processes, and roll out scalable SOPs.

What Were Looking For

• Execution Specialist: 5+ years in project or program coordinationideally in a mission-focused or healthcare setting.
• AP Experience: Comfortable managing end-to-end accounts payable processes in a small-to-medium organization.
• Proven Maestro: Track record of translating vision into on-time, on-budget resultsideally in healthcare or social impact.
• Master Organizer: Expert at running meetings, tracking tasks, and driving closure without direct reports.
• Exceptional Communicator: Clear, concise, action-orientedwhether youre writing a report or facilitating a meeting.
• Data-Driven Mindset: Comfortable building dashboards, defining KPIs, and using metrics to guide decisions.
• Proactive Problem Solver: You spot blockers early and either resolve them, roll up your sleeves and deliver, or bring the right people together.
• Collaborative Spirit: You galvanize diverse teams, coach leaders, and keep everyone aligned on shared goalswithout managing them directly.