IT Project Coordinator, Herndon, VA

Job Description

Job Description

Softthink Solutions Inc(STSI) seeking an organized and proactive Project Coordinator to join our team, supporting federal projects. The ideal candidate will play a pivotal role in assisting Project Managers with planning, executing, and finalizing projects within scope, schedule. This role requires effective coordination with project teams, clients, and stakeholders in a fast-paced federal contracting environment.
Key Responsibilities:

• Assist Project Managers in coordinating and monitoring federal project activities, including scheduling meetings, preparing status reports, maintaining project documentation, and tracking project deliverables.
• Serve as the primary point of contact for internal and external stakeholders, ensuring clear communication of project timelines, updates, and risks.
• Develop and maintain comprehensive project documentation, including schedules, risk registers, meeting minutes, and action items. Support the preparation of weekly, monthly, and quarterly reports as needed.
• Track project budgets, financial expenditures, resource allocation, and timelines to ensure compliance with contractual obligations and client requirements.
• Identify project risks and issues in collaboration with the Project Manager, escalate as needed, and assist in developing mitigation strategies.
• Maintain strong working relationships with federal agency clients, subcontractors, and cross-functional teams to ensure project alignment with objectives and client expectations.
• Ensure all project activities adhere to company standards, federal regulations, and contractual requirements.

• Bachelors degree in Business Administration, Project Management, or a related field. Equivalent experience may be considered.
• 1-3 years of project coordination experience in a federal contracting environment.
• Familiarity with federal regulations, reporting requirements, and contracting terms.
• Proficiency in project management tools such as Microsoft Project, Jira, or similar platforms.
• Exceptional organizational and multitasking skills with the ability to prioritize tasks in a fast-paced environment.
• Excellent communication skills (verbal and written) with the ability to interact professionally with clients and stakeholders.
• Demonstrated experience in maintaining project documentation, creating reports, and tracking project progress.
• Must be a U.S. Citizen and able to obtain and maintain security clearance (if required by the project).

• Project Management Professional (PMP) certification or similar.
• Experience working with Agile methodologies.
• Experience using collaborative tools like SharePoint, Confluence, and MS Teams.
• Understanding of the NIST Risk Management Framework (RMF) and its application in federal projects.