AR AP and Collections Specialist Entry Level
Job Description
Job Description
Benefits:
- 401(k)
- Health insurance
- Paid time off
- Dental insurance
- Employee discounts
- Free food & snacks
- Opportunity for advancement
- Training & development
- Vision insurance
- Wellness resources
Accounts Receivable & Collections
- Manage the full AR cycle with a strong emphasis on collections
- Monitor aging reports and proactively follow up on past-due accounts
- Conduct collection calls and email outreach in a professional, consistent manner
- Track payment commitments and escalate unresolved balances as needed
- Work with internal teams to resolve billing discrepancies and disputes
- Process vendor invoices accurately and in a timely manner
- Maintain vendor records and ensure proper documentation
- Prepare and execute payments (check, ACH, credit card)
- Reconcile vendor statements and resolve discrepancies
- Post payments and reconcile accounts in QuickBooks
- Maintain accurate, organized financial records
- Assist with month-end close and reporting activities
- Provide regular updates on AR aging, collections progress, and AP status
- Identify process improvements to enhance efficiency and reduce delinquencies
- 1+ years of experience in AR, AP, and collections
- Proficiency in QuickBooks and Microsoft Excel
- Strong communication and customer service skills
- Ability to handle sensitive financial conversations with professionalism
- Highly organized with strong attention to detail and follow-through
- Self-motivated with the ability to work independently and meet deadlines
- Associate degree in Accounting, Finance, or related field preferred
- Ability to pass a background check in accordance with applicable law
- Access to a personal smartphone (required for certain company applications)
- Monday to Friday | 8:00 AM 5:00 PM
- Full-time | On-Site | 40 hours per week
- Competitive hourly pay based on experience and qualifications
- Opportunities for growth and cross-training within the company
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