Digital Asset Coordinator

Job Description

Job Description

We are currently seeking a Digital Asset Coordinator for a long term contracting position located in Vienna, VA. Candidates will work a hybrid schedule, onsite 2-3 days a week. Candidates MUST HAVE 5 years of professional experience in a digital asset coordinator role). Candidates must be able to pass both a criminal and credit background check. W2 and established 1099/IC's only.

We are looking for an experienced digital asset coordinator to manage, organize, update, edit, and archive all assets and files for the Marketing Creative Services team. Develop, support, and evolve the digital asset management system for client brands, including participation in DAM modernization and migration efforts (e.g., transition to enterprise DAM/EDAM platforms). Provide system support to users, ensure metadata and governance standards are followed across the organization, and maintain accurate tracking of asset usage and licensing. Works on assignments requiring considerable judgment, initiative, and collaboration.

Core Responsibilities

• Conduct the daily management of the Digital Asset Management System (DAMs), including AEM and related asset platforms
• Maximize discovery of digital assets by enhancing product and lifestyle images with metadata that follows established guidelines and aligns with business objectives
• Manage the lifecycle of image assets after creation, including selection, ingestion, governance, and ongoing maintenance within the AEM digital asset management system (DAM)
• Support DAM evolution and migration initiatives (e.g., DAM to EDAM) by assisting with asset preparation, metadata alignment, ingestion standards, validation of migrated assets, and workflow readiness
• Serve as subject matter expert for the digital asset management system (DAMs); maintain accurate system procedures and policies; contribute to process improvements, testing, documentation, training, and user support
• Identify and communicate opportunities for improvement to aid in the overall enrichment and consistency of the metadata lifecycle
• Coordinate and maintain organization of all assets and files for the Marketing Creative Services team, including Internally Generated Photography and Video, Campaign Photography, Stock Photography, Logos, Design Assets, Video B-roll, and other Special Projects
• Act as point of contact for asset requests and handoff from internal team members in marketing, content strategists, and back-end developers, as well as outside vendors and partners
• Partner with cross-functional teams to support DAM-related initiatives, including platform updates, workflow refinements, and migration readiness activities
• Research streamlining opportunities to improve search and discovery within DAM platforms
• Create, develop, grow, and maintain a naming convention framework that allows files to be located quickly and consistently
• Ensure and manage the workflow of proper naming, labeling, organizing, and governance of content across all channels
• Responsible for researching and helping implement new technologies, tools, or enhancements that streamline asset platforms, DAM processes, and migration-related workflows.
• Working knowledge of creative file formats and file size optimization (JPG, GIF, PNG, SVG, EPS, vector, and flattened images)
• Experience overseeing digital catalogs or asset libraries (DAMs), including asset lifecycle management and metadata governance
• Experience using online content management systems, including Adobe Experience Manager (AEM)
• Experience supporting or participating in DAM migration efforts (e.g., DAM to EDAM), including asset preparation, metadata alignment, ingestion validation, or system transition support (plus)
• Experience working and communicating with all levels of employees, management, stakeholders, and vendors; ability to build relationships through rapport, trust, diplomacy, and tact
• Demonstrated ability to work independently and manage multiple priorities effectively
• Working knowledge of client’s functions, philosophy, operations, systems, and organizational objectives
• Effective skill in image editing software and techniques, including color correction, photo retouching, and Adobe Creative Cloud solutions
• Advanced organizational, research, analytical, and problem-solving skills
• Advanced interpersonal, verbal, and written communication skills
• Effective word processing, spreadsheet, database, and presentation software skills
• Bachelor’s degree in Marketing, Communications, Graphic Design, Information or Computer Science, or an equivalent combination of education, training, or experience

System One is a leading provider of specialized, highly technical services and solutions to critical infrastructure, technology, life sciences, and government sectors. We partner with large private and public organizations who trust us to execute their complex, mission-critical initiatives through our outsourced services and workforce solutions.

Company Description

System One is a leading provider of specialized, highly technical services and solutions to critical infrastructure, technology, life sciences, and government sectors. We partner with large private and public organizations who trust us to execute their complex, mission-critical initiatives through our outsourced services and workforce solutions.