Executive Assistant
- Support the Business Unit Leader with day-to-day administrative duties, including but not limited to internal and external communication, scheduling appointments, managing office events, calendar management, documentation responsibilities, expense reporting, presentation materials, and maintaining company files
- Attend meetings and produce detailed meeting minutes
- Prepare, manage, and refine content and materials for project pursuits and other presentations
- Collect and prepare information for use in meetings and discussions with internal and external stakeholders
- Manage, track and collect financial documentation from project teams monthly.
- Assist in getting certificates of insurance and bonds from the boding and insurance agents.
- Assist with owner billings as well as management of other project documentation (subcontracts, RFIs, RFPs, change orders, etc.)
- Assist with documentation as it relates to federal projects and contracts compliance (federal reporting)
- Interface and correspond with Owner, A/E, subcontractors, and other team members to build lasting relationships and provide superior customer service
- Ability to handle details of a confidential and critical nature
- Help cover the front desk when needed by greeting guests, answering phone calls, and providing the highest level of customer service.
- Participate in the Hourigan Safety and Health Management System (SHMS) by committing to safe work practices, raising concerns, attending and applying safety and health training, and eliminating hazards within your capability and control and the help of safety staff.
- 5+ years of demonstrated experience in an administrative support role
- Previous construction industry experience is preferred
- Excellent decision-making skills and solution-oriented
- A strong service-oriented attitude
- Approach every responsibility and interaction with a high level of integrity, fairness, care, and concern
- Lead forward by seeing challenges as a way to create new possibilities and solutions
- Consistently deliver beyond expectations to provide exceptional results
- Detailed and process oriented
- Strong organizational and documentation abilities
- Strong task prioritization abilities
- Self-motivated and able to work independently with minimal supervision
- Excellent verbal and written communication skills
- Professional and strong interpersonal skills
- Team-oriented
- Proficient in the use of the following software, and willingness to learn systems proprietary to Hourigan Group
- Microsoft Office Suite (Word, Excel, PowerPoint)
- Microsoft Outlook, SharePoint, OneDrive
- Procore
- Textura
- Some regional travel may be required
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