Administrative Project Coordinator

Defense Holdings, Inc. (DHi)
Location: Hybrid (US)
Employment Type: Full-Time
Department: Administration / Operations
Reports To: Operations Manager / Director of Administration

Company Overview

Defense Holdings, Inc. (DHi) is a trusted provider of innovative solutions and mission-critical services supporting U.S. defense, federal, and commercial clients. We are committed to operational excellence, integrity, and delivering results that strengthen national security and organizational performance.

At DHi, our people are our greatest asset. We foster a collaborative, performance-driven environment where professionals are empowered to grow, innovate, and make meaningful contributions.

Position Summary

Defense Holdings, Inc. (DHi) is seeking a proactive and detail-oriented Administrative Project Coordinator to support internal project teams by managing schedules, tracking deliverables, coordinating meetings, and maintaining project documentation. The ideal candidate will assist in project execution and ensure administrative workflows are efficient and accurate.

This role requires strong organizational and communication skills, attention to detail, and the ability to manage multiple initiatives in a fast-paced, government contracting environment.

Key Responsibilities

Project Coordination

Track project timelines, milestones, and deliverables.
Schedule and coordinate project meetings and workshops.
Maintain accurate project documentation and records.

Administrative Support

Assist project managers with administrative tasks and reporting.
Prepare presentations, reports, and correspondence for leadership.
Support cross-functional teams in meeting project goals and deadlines.

Reporting & Compliance

Generate project status reports and performance metrics.
Ensure documentation aligns with internal policies and regulatory standards.
Assist with audits or compliance reviews related to project administration.

Cross-Functional Collaboration

Work with operations, program management, and administrative teams to ensure smooth project execution.
Support process improvement initiatives for administrative and project workflows.

Required Qualifications

Bachelor’s degree in Business Administration, Project Management, or related field.
2–4 years of experience in project coordination, administrative support, or operations.
Proficiency in Microsoft Office Suite and project management tools.
Strong organizational, communication, and interpersonal skills.
Ability to manage confidential information responsibly.

Preferred Qualifications

Experience supporting government contracting or defense projects.
Familiarity with multi-project tracking and workflow management.

Core Competencies

Integrity & Confidentiality
Attention to Detail
Analytical Thinking
Interpersonal Communication
Organizational Skills
Adaptability & Initiative

Work Environment

Professional office environment (or hybrid/remote if applicable).
May require occasional travel.
Must be eligible to work in the United States.
Ability to obtain and maintain security clearance may be required.

Compensation & Benefits

Defense Holdings, Inc. (DHi) offers a competitive compensation package including:

Competitive base salary (commensurate with experience)
Medical, Dental, and Vision Insurance
401(k) with company match
Paid Time Off (PTO) and Holidays
Life and Disability Insurance
Professional development opportunities

Equal Opportunity Employer Statement

Defense Holdings, Inc. (DHi) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics in accordance with applicable laws.