Accounting Manager

General Statement of Duties:

Provides leadership and oversight to agency’s accounting, accounts payable, representative payee, and payroll staff and processes. Prepares and maintains financial records to track the organization’s assets, liabilities, and revenue activities. Performs accounting duties in accordance with policies and procedures that include collecting, processing, entering, posting, verifying, reconciling, and reporting functions. Overseas and provides direction to the accounts payable processes, representative payee, and payroll processes. Will serve as back up as needed for duties completed by team members. The position requires the ability to effectively communicate with others, manage a variety of tasks and be able to help team members meet deadlines in a timely manner. In addition, the position requires exceptional attention to detail, strong spreadsheet and financial software skills, the capacity for handling a high-volume workflow that may involve competing demands, and the ability to adapt to new work procedures as well as maintaining confidentiality. This position reports to the Chief Financial Officer.

This position is classified as Exempt under the provision of the Fair Labor Standards Act.

Major Essential Functions:

• Provides leadership and oversight to the accounting, accounts payable, representative payee, payroll processes and staff. Directly supervises accounting, accounts payable, representative payee, and payroll staff; directs day-to-day functions related to accounting, accounts payable, representative payee and payroll.
• In collaboration with CFO, we make recommendations for hire for accounting, accounts payable, representative payee and payroll staff.
• Provides oversight and staff supervision for activities associated with general ledger, accounts payable, payroll and internal controls.
• In consultation with CFO, interprets, implements and assesses staff compliance with related Board policies and procedures. Designs, develops, coordinates, and maintains implementation of new and/or modified accounting/recording policies and procedures.
  • Provides support to Staff Accountant in preparing journal entries for month-end closing as assigned based on the closing schedule and performs duty in the absence of Staff Accountants.
  • Oversee the process of reconciliation of AR Activity in Credible to the general ledger in ERP software completed by Staff Accountant. Revenue export from Credible to posting in Munis. Perform duties in the absence of Staff Accountants.
  • In collaboration with Staff Accountants, maintain schedules and supporting documentation for all asset and liability accounts. Other team members provide aging reports for AR and AP, payroll liabilities, and other process areas. All general ledger reconciliations are reviewed by CFO during closing.
• Monitors and, as needed, prepare reimbursement requests for services provided under grant reimbursement status.
• Supervises payroll process and coordinates payroll direct deposit. Reviews payroll maintenance entries and adjustments. Reviews preliminary payroll register and oversees necessary adjustments. Reconciles and prepares quarterly federal payroll taxes filing and required year-end filings.
• Oversee and supports Staff Accountants in reconciling remittance spreadsheets and adjustments entries for health and dental insurance plans, VRS, disability insurance, COBRA premiums, etc. Reconciles balance sheet accounts.
• Serves as primary backup to the Staff Accountants and can complete payroll independently.
• Liaison between Human Resources and Staff Accountants for Munis system issues and payroll discrepancies.
• Is a key member in orientation and training for payroll position and general ledger activities.
  • In coordination with the Staff Accountants, is responsible for coordinating and/or completing monthly checklist of items for CFOs review and sign off.
• Maintains confidentiality of financial and payroll data within the agency and especially within the finance team.
  • Understanding of ERP system, reporting and aids other team members as needed.
  • Works with team members to timely follow up and resolution of account discrepancies or issues identified as it relates to general ledger, cash accounts, payments, or payroll.
• Reviews transactions are coded to the correct GL account (object) and department (Org), and/or program.
• Manages the appropriate timing of payments to vendors, employees, clients and various payroll withholdings.
• Maintains various checking accounts and oversees preparation of payments in accordance with policy. Make bank deposits and/or logging in mail receipts as needed.
• Review invoice items to be paid and reconcile to checks prepared.
• Oversee the reporting deadlines for tax filings are met including preparation of W-2s.
• Provides ad-hoc reporting at the request of CFO and/or Leadership Team.
• Maintains and supports internal controls for all financials as identified.
• Completes time sensitive tasks in the CFOs absence.
• Serves as the primary backup for Staff Accountants, and representative payee staff.
• Assists with annual audit preparation as needed.
• Maintains effective relationships with co-workers and clients based on courtesy, compassion, and respect.
• Is responsible for other duties as assigned, consistent with established Board policy and procedures.

Required Knowledge, Skills and Abilities:

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Knowledge of general financial accounting and cost accounting.
• Understanding of and the ability to adhere to generally accepted accounting principles (GAAP).
• Proficient with Microsoft Office Suite or similar software, and ERP software-Dynamics preferred, but not required.
• Works independently, but coordinate responsibilities and assignments with the work of others as needed; seeks and use supervision appropriately.
• Makes decisions and initiate action based on established policies and procedures.

Minimum Educational Experience:

Bachelor’s degree in business related field required (Accounting, Finance, Economics, etc); at least three years of related experience required, preferable if candidate has supervisory experience OR any equivalent combination of experience or training which provides required knowledge, skills, and abilities.

Other Information:

Equipment: PC and designated software, adding machine/calculator, copy machine, fax machine, printer, document scanner, and telephone system.

Work Environment: General office environment with normal lighting levels, temperature ranges, air quality, ventilation, and noise levels.

Work Location: 1241 North Main Street Campus, Harrisonburg, VA

Work Hazards: Some hazard associated with repetitive motion necessary for data

entry/typing; standard hazards associated with human services environment.

Work Schedule: Monday – Friday between 8am – 5pm; additional hours as needed to perform job requirements. Regular attendance is required. This position is required to take at least five consecutive days of leave each year.

Harrisonburg-Rockingham Community Services Board Is A Leading Provider in Mental Health, Substance Abuse, and Developmental Services. We are one of 40 community-based public providers of mental health, substance abuse, and developmental disability services throughout Virginia. The Commonwealth has designated the 40 CSBs as the single point of entry into publicly funded behavioral health and developmental services. HRCSB is supported through local, state and federal funds. We provide an array of programs and supports directly and through partnerships with other providers.