Contract Operations Specialist

POSITION SUMMARY

The Contract Operations Specialist will serve as NOBLE’s main point of contact within the Contract Operations team for all bid submissions. The primary goals of this role are to decrease error response rates and provide exceptional support to the contractual agency. This position is crucial for quality control, requiring the review of and timely response to all RFQ requests.

ESSENTIAL FUNCTIONS

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform the essential duties outlined below. Reasonable accommodation may be provided to enable qualified individuals with disabilities to perform these essential functions.

Essential Responsibilities

● Review daily open RFQs to confirm all necessary information is prepared for submission.

● Submit all RFQs (both driven and non-driven) directly to the contractual agency.

● Review and either approve or deny RFQs that have been submitted for internal review.

● Review and process all contract awards to ensure full compliance.

● Maintain up-to-date records in Salesforce for awards, cancellations, inquiries, and other relevant information.

● Ensure all bids are submitted on time.

● Verify adherence to all applicable FAR, DFAR, and compliance regulations.

● Collaborate with contract administrators on contract modifications as needed.

POSITION QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. 

● Strong attention to detail with a high level of accuracy.

● A solid understanding of FAR/DFAR/DLAD regulations relevant to government contracts.

● Excellent organizational skills and the ability to manage multiple priorities effectively.

● Strong written and verbal communication skills suitable for all levels of business interaction.

● A comprehensive understanding of contract scope.

● Effective problem-solving and analytical abilities.

● Demonstrated ability to work collaboratively across different teams to achieve organizational goals.

● Capability to build positive working relationships with colleagues, customers, and suppliers.

● A strong customer service orientation. 

EDUCATION AND EXPERIENCE

● High school diploma required; bachelor’s degree preferred.

● Prior experience in government sales and federal contracting is highly desirable.

COMPUTER SKILLS

● Proficient in Google Suite

● Understanding and experience with NetSuite or equivalent ERP software

● Proficient in Salesforce

● Proficient in Microsoft Excel 

REASONING ABILITY

● Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.

● Ability to deal with problems involving a few concrete variables in standardized situations. 

WORK ENVIRONMENT/PHYSICAL REQUIREMENTS

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. 

• Typical office environment
• Ability to work in an office environment, sitting for periods of time.

Equal Opportunity Statement:

Noble provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty, status as a covered veteran, or any other protected category in accordance with applicable federal, state, and local laws. Noble complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

  The Company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the Company reserves the right to change this job description and/or assign tasks for the employee to perform, as the Company may deem appropriate.