Finance Coordinator

Virginia Family Services (VFS) is seeking a highly organized and detail-oriented Finance Coordinator to support daily administrative, financial, and operational functions. This role plays a critical part in ensuring smooth office operations, financial accuracy, compliance, and facility management across our offices.

Financial & Administrative Duties:

• Manage Accounts Payable and ensure timely processing of invoices and payments.
• Perform accounting transaction coding and maintain accurate financial records in QuickBooks.
• Maintain and reconcile company petty cash.
• Organize, track, and log all incoming bills and financial documentation.
• Assist with maintaining liability insurance documentation and renewals.

Operational & Compliance Oversight:

• Monitor and track lease agreements and key contract deadlines.
• Maintain and renew business licenses and required documentation.
• Support compliance with internal policies and regulatory requirements.

Facilities & Asset Management:

• Oversee maintenance coordination for offices and recovery homes.
• Manage fleet operations , including vehicle tracking, maintenance scheduling, and documentation.

Systems & Reporting:

• Utilize QuickBooks Online for financial tracking and reporting.
• Support payroll and HR functions using ADP.
• Maintain organized digital and physical filing systems using Microsoft Office Suite.

Qualifications:

• Minimum 2–3 years of experience in accounting, office management, or operations.
• Strong working knowledge of:
  • QuickBooks Online.
  • ADP (Workforce Now or similar).
  • Microsoft Office Suite (Excel, Word, Outlook).
• Excellent organizational and multitasking skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities in a fast-paced environment.

Requirements:

• Must successfully pass a credit check.
• Must pass a background check.
• Reliable transportation preferred.

Preferred Experience:

• Experience in healthcare, behavioral health, or nonprofit settings.
• Familiarity with lease management and vendor coordination.
• QuickBooks Online Software and Accounting Principals.