Acquisition Administrator Expert

View Job

Acquisition Administrator Expert

Full Time

Herndon VA 20170 USA

Posted 09/26/2025

Job Descriptionback to top

Arcfield was purpose-built to protect the nation and its allies through innovations in digital transformation, space mission engineering and launch assurance, miniaturized sensors and satellites, advanced modeling and simulation, cybersecurity, and conventional and hypersonic missile support. Headquartered in Chantilly, VA with 16 global offices, Arcfield employs more than 1,500 engineers, analysts, IT specialists, and other professionals with more than 60 years of collective proven experience supporting missions in cyber and space defense, space exploration, hypersonic and nuclear deterrence and warfighter readiness. Visit arcfield.com for more details.

The Acquisition Specialist will provide daily support to triage, prepare, facilitate, and administer acquisition actions managed through the Sponsor’s organization. The candidate assists the Sponsor in developing acquisition strategies, work statements, evaluation plans, and qualify vendor candidates. The specialist is involved through the entire acquisition life cycle, from pre-award planning through solicitation preparation, contract award, contract administration and contract close-out.

Responsibilities include, but are not limited to the following:

• Proactively collaborate with Mission Partners, Sponsor Leadership, and functional teams at all levels to ensure timely handling of acquisition actions and foster effective communication.
• Assist Sponsor in identifying, assessing, and articulating mission requirements and guiding requirements through various contract processes necessary for acquiring IT support, including:
• Actively work with stakeholders for project understanding.
• Assess and recommend an ideal resource acquisition service.
• Collaborate to identify, evaluate, and articulate succinct IT requirements.
• Coordinate the review and approval of RFP documentation through the acquisition lifecycle.
• Participate in developing acquisition plans, source selection documents (including evaluation criteria), Independent Government Cost Estimates, justifications and approvals, synopses, and requests for proposals/quotes/bids.
• Assist with the development of pre-award technical documentation (solicitation, IGCE, SOW, Technical Evaluation Plan (TEP) and Technical Evaluation Report).
• Document and track detailed actions/steps executed throughout the acquisition lifecycle.
• Assist Sponsor by preparing and/or performing administrative activities related to program management and execution, including:
• Validate skill level and labor category references for onboarding IT resources.
• Validate resource labor rates, to include review of any applicable escalation.
• Review and coordinate requests for additional hours and/or cost.
• Verify and track Foreign Ownership and Control or Influence (FOCI) approvals for assigned subcontractor entities.
• Process and/or coordinate Contract Requests and/or funding commitments in BASIS or its successor system, ALM.
• Process and/or monitor clearance and/or access request actions.
• Verify and schedule Contractor Screening actions for High-Risk Roles (HHRs), as required.
• Review and coordinate travel and training requests.
• Coordinate and communicate activity status with Leadership and Stakeholders.
• Compile and/or archive all necessary documentation related to contract funding.
• Enter, monitor, and update requisite data in Sponsor business systems.
• As directed, assist and/or monitor actions associated with resource deployments including:
• Generate and provide text-based and/or graphical reports to Sponsor Leadership.
• Provide daily advisory support regarding the interpretation of Government acquisition policies and procedures.
• Document and actively maintain detailed Standard Operating Procedures (SOPs).
• Deliver weekly Acquisition Status Reports (ASR) and monthly Executive-level Acquisition Status Report.

Required:

• Must possess and be able to maintain a TS/SCI clearance with polygraph.
• Minimum two-year degree in a business and/or technical discipline, e.g., Business Administration, Business Management, Accounting, Systems Engineering or Computer Science with a minimum of thirteen (13) years of relevant experience.
• Minimum of Five (5) years of experience supporting acquisition-related activities for a Government organization.

Desired:

• Bachelor’s degree in a business and/or technical discipline: Business Administration, Management, Accounting, Systems Engineering, or Computer Engineering with a minimum of 8 years of relevant experience.
• Two (2) years of experience supporting acquisition-related activities for Sponsor.
• Experience guiding individuals through Government acquisition processes.
• Experience directly supporting IT-related projects and/or work activities.
• Experience with Sponsor business system, e.g., BASIS, CAPTURE Billing, CAPTURE Contracts, Workforce Management System (WMS), SLA Workflow, and Acquisition Lifecycle Management (ALM) System.

We are an equal opportunity employer and federal government contractor. We do not discriminate against any employee or applicant for employment as protected by law.

Job Detailsback to top

Location Herndon, VA, 20170, United States

Categories Legal, Contracts & Acquisitions

Sec Clearances Top Secret/SCI with Polygraph

Location Mapback to top

Contact Informationback to top

How to apply Employer provided a link where your application will be accepted. Click on the link below and follow instructions.

Apply

Job Code 2025-6892

Acquisition Administrator Expert