Executive Assistant
- Manage complex calendars for senior executives, prioritizing appointments, meetings, and engagements with precision.
- Prepare executive-level correspondence, briefings, presentations, and reports, ensuring clear communication and professionalism.
- Serve as a liaison between the executive team and internal/external stakeholders, maintaining confidentiality.
- Plan and organize high-level meetings, conferences, and events, including venue logistics, agenda preparation, and participant communication.
- Support executives during key events, ensuring all materials, talking points, and schedules are accurate and timely.
- Coordinate large-scale team gatherings, offsite events, and executive retreats.
- Track and monitor the onboarding of new government employees, ensuring all required steps are completed.
- Request new employee account access to information systems.
- Support provisioning of new employee computers, pickup and setup.
- Maintain an up-to-date onboarding status for reporting purposes.
- Facilitate the distribution of new tasks to various PMO stakeholders.
- Update and maintain task trackers, ensuring accuracy of information.
- Request status updates from stakeholders, ensuring timely completion and follow up on outstanding tasks.
- Develop and implement streamlined administrative processes to increase efficiency and reduce turnaround times.
- Bachelor’s degree in Business Administration, Communications, Project Management, or a related field.
- 5+ years of experience supporting executives within the Department of Defense (DOD) or related agencies.
- Minimum of 3 years of consulting experience for US federal government clients.
- Strong verbal and written communication skills, with the ability to interact professionally with executives, stakeholders, and government officials.
- Demonstrable proficiency in Microsoft Office, project management and design tools (e.g., Adobe Creative Suite).
- Ability to prioritize, multi-task, plan, problem solve and adapt in a fast-paced and strategic environment under minimal supervision.
- Experience with MS Teams Planner or similar tools for task management and tracking.
- Engage in improving and optimizing the EA processes.
- Ability to handle fewer routine tasks and provide support as needed for additional PMO front office services.
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