Administrative Secretary II

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Job Summary

Position is responsible for providing clerical office support in a school office.

Essential Duties

• Serves as secretary for the school principal.
• Drafts memos and letters; proofreads all outgoing correspondence.
• Compiles information from various sources for records and reports.
• Acts as receptionist, receiving visitors, parents, teachers and students.
• Confers with students, parents, salesmen, and others, answering inquiries and disseminating information, personally and over the phone.
• Maintains files and records.
• Coordinates office responsibilities.
• Performs other duties as requested.
• Models nondiscriminatory practices in all activities.

(These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)

Minimum Qualifications (Knowledge, Skills and/or Abilities Required)

Completion of high school and or any equivalent combination of experience and training including or supplemented by a course in typing. Thorough knowledge of standard office practices, procedures, and equipment. Knowledge of business English, grammar and math. Must possess excellent typing skills and be proficient with Microsoft Office. Must possess the ability to establish and maintain effective working relationships with other employees and the general public. Must possess excellent public relations and telephone skills. Ability to understand and follow oral and written instructions. Ability to understand the need for extreme confidentiality regarding school issues. Must be able to perform and complete multiple tasks during any given day.

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The Newport News Public Schools prohibits discrimination on the basis of race, color, religion, sex, ethnicity, national origin, age, disability, pregnancy and childbirth, marital status or any other basis prohibited by law. (Reference: School Board Policies 2-33,4-4, and 4-6).