Publishing Production Coordinator

LOCATION: Onsite, NA Headquarters, M-F, full-time

SUMMARY: Assists with the daily production and advertising operations resulting in monthly issues (print and/or digital) of magazines accurately and punctually according to established quality standards and policies.

ESSENTIAL RESPONSIBILITIES
1. Assists with maintaining all required elements for advertising material. Includes constant customer contact, maintaining accurate records, generating internal reports, and assisting the Sr. Production Operations Coordinator in the assembly of each title, and each issue as it relates to advertising content, layout and deadlines.
2. Inspects advertising material for accuracy, along with the corresponding insertion order, and ensures material is the correct size and quality required per printer's requirements.
3. Reviews advertising content for each magazine, each issue with advertising sales representatives, Sr. Production Operations Coordinator, and departmental staff daily from ad close to ad kill.
4. Assists with daily communications with Departmental staff and advertising sales representatives on advertising contained in each magazine, each issue (for example, copy approval preparation, complete and accurate rundowns, regional/remnant advertisements, supplied inserts, etc.).
5 Accepting and processing ads by inspecting and approving, in coordination with other Publications staff, creating final book plans, and tracking and routing of monthly publications through the web-based and cloud-based applications for review of FPO, Bluelines, and Digital Editions including supplied inserts and special projects as assigned.
6. Interfaces with advertisers or their agencies (except for Accounts Receivable) concerning the acceptability of products, graphics, and advertising copy to meet NRA advertising deadlines.
7. Communicate with advertising sales representatives on policy matters and operating procedures for related advertising functions.
8. Backs up the Sr. Production Operations Coordinator as required.
9. Assists the Sr. Production Operations Coordinator with developing a well-trained and highly motivated staff capable of achieving Department, Division, and Association goals.
10. Travels as assigned.
11. Other duties as assigned.

SCOPE: Coordinates with Production & Advertising Operations staff, other Publications staff, other NRA divisions, advertising sales representatives, advertisers, agencies, printers, and other suppliers. Occasional contact with NRA members and the general public.

EDUCATION AND EXPERIENCE: Associate degree or relevant work experience in publications production. One to three years of experience in advertising and/or print production is required. Knowledge of SendMyAd and Virtual Publisher a plus.

KNOWLEDGE, SKILLS, ABILITIES: Accuracy and attention to detail are mandatory. Conversant with all phases of publication production and advertising services functions. Ability to communicate effectively. Good interpersonal and problem-solving skills are required. Well-versed in advertising and printing terms and functions. Must be able to work in a fast-paced environment, energetic self-starter, able to work independently and meet strict deadlines. Excellent organizational skills and flexibility are mandatory. Macintosh OSX operating system and network and cloud-based program environment, 4-color process, basic page layout, PDF workflow, font management and color proofing. Software experience required with Office 365 Suite. This includes extensive knowledge of Outlook email archiving, Microsoft Word formatting and performing Excel Spreadsheet formatting and functions. Knowledge of Microsoft Teams Environment, Must know and have worked with Adobe Creative Suite including InDesign, Acrobat, Photoshop, Illustrator, Font Management programs. A plus if you have experience with SendMyAd Portal and Virtual Publisher layout programs. Knowledge of and hands-on experience with various types of office equipment required.