Scheduling Coordinator II (Surgery & Procedures)
- GENERAL SUMMARY
- The Scheduling Coordinator II (Surgery and Procedures) coordinates schedules for surgical and/or procedural cases designated as complex and maintains processes for high-volume practices/specialties. Responsible for insurance validation and authorizations processes, maintenance of data, documentation and communication among surgical centers, procedural areas, physicians, staff, and patients for efficient flow and effective office functions. Reports to Practice Manager and/or Supervisor.
- ESSENTIAL DUTIES AND RESPONSIBILITIES
- Schedules complex surgical and/or special procedures for multiple surgeons and/or providers according to department protocols and procedures; accurately completes surgical checklist to ensure procedure is scheduled correctly.
- Collaborates with other surgical/specialty areas and appropriate hospital departments as needed for routine, special and complex cases; communicates in a timely and accurate manner with the OR to schedule case appropriately.
- Meets with patients and families regarding patient surgical and/or procedural information; communicates required preparations and makes necessary arrangements prior to procedure.
- Discusses and coordinates financial arrangements including potential out of pocket costs for self-pay accounts.
- Completes accurate documentation of informed consent with patients and families for surgeries and procedures.
- Confirms insurance provider and obtains surgical authorizations, communicating to appropriate parties as needed.
- Communicates with surgeons and providers to clarify procedures and/or any special considerations; communicates with surgical vendors to ensure appropriate equipment is present for surgical / procedural case.
- Reviews patient’s medical record to appropriately code surgical and/or nonsurgical procedures.
- Develops and inputs data, notes, and/or special instructions into the electronic medical record.
- Provides clerical, administrative, and project management functions for the service area.
- Explores and identifies opportunities for improvements; recommends enhancements to improve workflow and office processes.
- May provide training and guidance to less experienced scheduling coordinators and new employees as directed.
- May provide back up support to the front desk when necessary.
- Performs other duties and specialized tasks as assigned.
- LICENSES AND/OR CERTIFICATIONS
- None required.
- MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS
- High school diploma or equivalent required.
- One to two years of experience in the medical field and/or training as Medical Assistant, Medical Office Assistant, or Medical Administrative Assistant (MA, MOA, MAA) or similar medical training (i.e. Medical Coding Training).
- Excellent interpersonal skills necessary in order to communicate effectively with internal and external contacts.
- Demonstrated ability to effectively gather and exchange information utilizing proper grammar, spelling, and punctuation.
- Must be able to coordinate multiple schedules based on individual preferences and guidelines.
- Must be able to sort and file materials correctly by alphabetical or numeric systems.
- General computer proficiency required, including the ability to utilize electronic medical record systems, utilize multiple computer applications and scheduling software, and maintain updated schedules.
- Knowledge of medical/surgical office procedures, medical terminology ICD-10 and third party payer processes or certification as a professional medical coder preferred.
- WORKING CONDITIONS
- Normal office environment with little exposure to excessive noise, dust, temperature and the like.
- PHYSICAL REQUIREMENTS
- Click here to view physical requirements.
DISCOVER COMPETITIVE PAY AND EXCELLENT BENEFITS
At CHKD, we offer a competitive salary and a comprehensive benefits package designed to support your personal and professional well-being. Benefits include medical, dental, disability insurance, matching 401(k), generous paid time off, and continuing education support. CHKDHS Health Plans provide $0 cost benefits at CHKDHS Affiliated Providers and Facilities for most covered services for covered dependent children. CHKD is committed to investing in your growth and long-term career success.
Learn more about CHKD benefits.
JOIN A TEAM WHO CARES
CHKD Health System is committed to fostering a "Culture of Excellence" for its patients, families, and colleagues. Throughout the organization, we promote collaboration, engagement, and empathy among team members, creating a kind, supportive, and safe workplace environment where employees want to spend their careers. At CHKD, it is our goal to create an atmosphere where every team member feels valued, heard, supported, and included. Learn more about life at CHKD.
ENJOY LIFE ON THE EAST COAST
CHKD Health System is headquartered in Coastal Virginia, a region known for excellent schools, waterfront living, and family-friendly communities. Enjoy outdoor recreation such as boating, kayaking, and hiking, along with concerts, sporting events, and nearby amusement parks. With convenient access to Norfolk International Airport and Amtrak, weekend trips to Washington, D.C., the Outer Banks, or the Blue Ridge Mountains are easily within reach.
CONTACT OUR TEAM
For more information about this position, email ***email_hidden*** .
Location: Childrens Hospital of The Kings Daughters · Surgery Clinic
Schedule: Full-Time, Days, M-F 8:00AM to 4:30PM
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