Proposal Manager - Federal IT, Senior

Job Description

Job Description

Senior Proposal Manager – Federal IT
Hybrid Schedule: Mondays & Fridays remote

Overview
Nationwide IT Services is seeking a strategic, detail-driven Senior Proposal Manager to lead high-impact federal proposals from capture through submission. Based in Fairfax, VA, this role is ideal for a proven leader who excels in managing compliant, compelling, and content-rich proposals while driving team execution in fast-paced, deadline-driven environments.
Responsibilities

• Lead end-to-end proposal management across multiple, concurrent federal solicitations (RFPs, RFIs, RFQs, and other requests)
• Own and enforce full solicitation compliance, including detailed compliance matrices, requirement traceability, and adherence to Section L/M instructions
• Translate win strategies into clear, compliant, and persuasive proposal content and messaging
• Drive proposal writing and content development, including drafting, refining, and integrating technical, management, staffing, and past performance volumes
• Develop, maintain, and evolve reusable content libraries, including technical approaches, management plans, and corporate boilerplate
• Manage and maintain a robust past performance library, ensuring accuracy, relevance, and alignment to target opportunities
• Develop and manage detailed proposal schedules, outlines, and work plans; assign and track proposal staff tasking across all volumes
• Lead storyboarding, solutioning sessions, and color team reviews (Pink, Red, Gold) with a focus on compliance and evaluator alignment
• Orchestrate cross-functional teams including SMEs, writers, editors, graphics, pricing, and subcontractors
• Coordinate and collaborate with teaming partners, supporting both prime and subcontractor roles in joint proposal efforts
• Provide hands-on editing, compliance reviews, and quality assurance to ensure consistency, clarity, and responsiveness
• Direct proposal production, formatting, and final delivery with precision and adherence to submission requirements
• Ensure on-time, compliant submissions in high-pressure, quick-turn environments

Requirements

• 5+ years of federal proposal management experience (IT/technical focus)
• Four-year degree from an accredited university or college
• Demonstrated experience producing fully compliant federal proposals and solicitation responses (RFP, RFI, RFQ, etc.)
• Strong command of Shipley proposal methodologies or equivalent
• Proven experience writing, editing, and managing proposal content development
• Experience building and maintaining content libraries and past performance repositories
• Experience with IDIQs, GWACs, BPAs, quick-turn bids, and large-scale pursuits
• Strong leadership skills with experience managing proposal staff tasking and cross-functional teams
• Ability to collaborate effectively with internal teams and external partners (prime/sub relationships)
• Advanced proficiency in Microsoft Office (expert-level MS Word)
• Exceptional organization, analytical thinking, and attention to detail

Preferred

• Experience supporting DoD and/or Intelligence Community (IC) proposals
• Experience in both prime and subcontractor proposal environments

Why This Role
You won’t just manage proposals, you’ll shape strategy, lead teams, and directly impact wins. This is a high-visibility role where execution, leadership, and results truly matter.
Working at NIS means being part of a company grounded in purpose, resilience, and a genuine commitment to people. Since its founding in 2006, NIS has focused not only on delivering exceptional services to our government customers, but also on supporting our nation, taxpayers, and citizens—while consistently prioritizing the well-being and growth of its employees. Today, NIS continues to evolve by embracing remote work, enhancing wellness initiatives, and investing in modern technology, all while staying true to its mission.

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