Administrative Assistant

Job Description

Job Description

***This is a Part-Time, 20-25 hours per week position***

Who we are:

Child & Family Healing Center provides 24- hour intensive residential treatment on Shineforth's staff-secure, unlocked 33-acre campus. Our multidisciplinary team integrates Collaborative Problem Solving™ with family engagement, psychiatry, nursing, verbal and non-verbal therapies, social work, and counseling.

What we do:

We collaborate with communities in a Systems of Care approach to ensure successful transition into residential treatment, through intervention, and back into the community.

We assess strengths and executive functioning to develop treatment goals for youth and families.

Who We Serve:

We serve males, females, and gender-diverse youth ages 11-17 at time of admission, who are in the custody of their parent/guardian, the Department of Social Services, or the Department of Juvenile Justice, and have a minimum IQ of 65 (evaluated on a case-by-case basis).

• Trauma histories
• Mood and anxiety disorders
• Emotional, social, and behavioral challenges
• Autism and other neurological differences
• Problem sexual behaviors

What we are looking for:

An Administrative Assistant to provide quality administrative support to the Child &Family Healing Center by performing the following duties with excellent customer service.

• Maintain supplies and order items requested for office and staff, within program parameters.
• Assist with scheduling, logistics, meals and purchases needed for training and other events.
• Participate in planning and preparation for client and staff activities and celebrations.
• Maintain supplies for and prepare Welcome Baskets for new admissions.
• Back up for responses and RSVP’s to invitations, trainings and various events.
• Print and maintain inventory of various program documents/packets as needed.
• Access and manage confidential data in the Electronic Health Record and generate reports to support the program in compliance with agency, federal, and licensing requirements and expectations.
• Assist with tracking staff compliance to required courses in Learning Management System; communicate with staff regarding upcoming or missed courses.
• Track and submit Credit Card expenditures in a timely manner.
• Work independently and within a team on ongoing and special projects.
• Learn, support and comply with all agency policies and procedures applicable to the position.
• Other duties as assigned.

What you will need:

One year certificate from college or technical school; or a high school diploma and three to six months related experience and/or training; or equivalent combination of education and experience and skills. Ability to understand and effectively use computers and other office equipment.

Why Work at Shineforth?

Shineforth has been an unwavering champion for children, teens, and families for more than 125 years. Our main campus is in Richmond, Va., and we offer nearly 20 programs at nine locations throughout Virginia.

Work-life balance is critical to the health and well-being of our employees, which is why we offer full-time employees generous paid leave, 12 paid holidays, and comprehensive health benefits options that include vision, and optional dental.

All Shineforth employees (this includes part-time and PRN) are eligible for our Employee Assistance Program, and a 401(k) with employer match.

Diversity, Equity, and Inclusion (DEI) is at the forefront of all we do at Shineforth, and we maintain a culture of acceptance in which crucial conversations are encouraged. Shineforth doesn’t exclude anyone on the basis of race, color, national origin, gender, sexual orientation, genetic information, disability, religion, or economic background.

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Drug Free Workplace

Equal Opportunity Employer