Administrative General Clerk II
Full Time | Onsite | Camp Springs, MD | SECRET Clearance The Administrative / General Clerk II provides comprehensive clerical, mail, records, and administrative support to agency headquarters offices. This role supports day-to-day office operations, mail and file management, records tracking, and administrative coordination while ensuring strict compliance with agency policies, security requirements, and records management standards. The position routinely handles sensitive and personally identifiable information (PII) and requires a high level of accuracy, discretion, and organizational skill. KEY RESPONSIBILITIES:
Mail Operations & Records Handling
- Receive, process, sort, log, secure, and distribute incoming and outgoing mail, including registered, certified, express, and courier deliveries
- Safeguard and process classified and unclassified mail in accordance with agency Mail Management Guidance and NISPOM requirements
- Log, secure, store, and deliver classified materials and A-Files to authorized personnel
- Prepare, package, label, and ship materials via USPS, UPS, FEDEX, and courier services
- Transport mail and unclassified but sensitive files between agency HQ offices
- Maintain mail logs, inventory, and distribution records
- Receive, store, retrieve, track, and distribute physical and electronic files in accordance with agency Records Management Policy
- Create, validate, consolidate, interfile, and audit A-Files
- Update and reconcile file locations and movements in agency systems (e.g., RAILS, CIS, ELIS, C3)
- Fulfill internal and external file requests within established timelines
- Conduct manual searches, file pulls, transfers, and audits
- Prepare files for shipment to authorized offices and records centers
- Provide front desk coverage, answer phones, screen inquiries, and receive visitors
- Monitor shared email inboxes and route communications appropriately
- Maintain electronic and paper filing systems
- Draft, proofread, and format correspondence, reports, memos, and presentations
- Compile data and prepare routine, periodic, and ad hoc reports
- Support meeting logistics, scheduling, agendas, note-taking, and follow-up
- Assist with travel authorizations, vouchers, country clearances, and visa documentation
- Support time and attendance processing as a Timekeeper, including data entry, validation, and profile management
- Track office supplies, assets, and property inventory using agency systems
- Assist with packing, labeling, and movement of materials and boxes
- Maintain and audit property inventory records using the Sunflower Asset Management System (SAMS)
- Track assets, prepare shipping documentation, and confirm delivery
- Assist with awards programs, training support, organizational charts, and internal communications
- Maintain distribution lists, intranet content, and program documentation
- Support continuity of operations, emergency procedures, and security requirements
- Safeguard sensitive, FOUO, and PII information at all times
- Report security incidents, equipment malfunctions, or suspicious activity promptly
- Comply with agency policies, COOP, EOP, and security plans
- Operate and perform basic maintenance on shared government equipment
Education: High School Diploma or GED (required)
Experience:
- Minimum of four (4) years of clerical, administrative, mailroom, or records management experience.
- Experience supporting a federal agency or government contractor is preferred.
- Experience handling sensitive information and working in secure environments.
- Active Secret Clearance required (must be able to obtain and maintain)
- Must sign and adhere to nondisclosure and confidentiality agreement.
- Strong organizational and attention-to-detail skills
- Ability to manage high volumes of mail, files, and administrative tasks accurately
- Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint, Teams)
- Ability to learn and use government systems and databases
- Effective written and verbal communication skills
- Ability to work independently and as part of a team
- Ability to follow detailed procedures and meet strict deadlines
Recommended Jobs
CDL Class A Recent Graduate Apply Over the Road Trainees
We are hiring motivated new CDL A graduates ready to begin their professional driving journey. This entry‑level position includes paid training, mentorship, and opportunities to grow into r…
Medical Office Receptionist- Urgent Care
Bayview Physicians Group | Chesapeake, VA Be the friendly face that sets the tone for exceptional patient care. Bayview Physicians Group is a rapidly growing, outpatient multi-specialty medical…
Football Showcase Coach
Company Overview Prep Redzone is America's #1 Event Operator for Football ll Events. Hosting over 70 showcases, we specialize in premium experience for prospects and players at all levels of compe…
Trailer Technician
PURPOSE: To furnish quality major and minor in-house repairs to the fleet in a timely and efficient manner while complying with Marten Transport, Ltd. policy and procedure. RESPONSIBILITIES: Maintain…
Help Desk Analyst
Procon is a top-ranked construction management and technology consulting firm with 25 years of experience delivering high‑impact projects across the U.S. and worldwide. An ENR Top 100 CM/PM firm for …
People Operations Specialist
Overview: XMSTART is seeking a dedicated professional to lead and manage our People Operations function. This role involves managing the company’s Talent Acquisition, HR, and culture-driven priori…
Product Data Analyst
Product Data Analyst Location: This is a HYBRID role. Employees are expected to collaborate in-person on a regular cadence (3 days a week). Candidates should be based within commuting distance of …
AI Software Developer
AI Software Developer Location: Remote / Alexandria, VA Clearance: Eligibility to be cleared Are you ready to be part of a team that creates cutting-edge AI-powered analysis and simulatio…
Insurance Customer Service Representative
Job Description Job Description Clyburn Insurance in Virginia Beach is seeking a qualified candidate for a Customer Service Representative position to join our team. This position pays both Salar…
Software Engineer (Systems Software)
DESCRIPTION M1 is is seeking a Software Engineer to support a Sponsor program supporting application development. The position requires a TS/SCI with polygraph. REQUIRED SKILLS • Demonstra…