Dispatcher

Job Description

Job Description

Job Summary -

We are seeking a highly organized and detail-oriented Dispatcher to coordinate the daily scheduling and dispatch of drivers, equipment, and crews across multiple job sites. This role is critical to ensuring efficient operations, timely deliveries, and clear communication between the field and office. The ideal candidate thrives in a fast-paced environment, has strong multitasking skills, and understands the demands of construction, paving, or transportation scheduling.

Key Responsibilities -

• Schedule and dispatch drivers, trucks, and crews based on project needs and timelines
• Monitor real-time job progress and adjust dispatch schedules as needed to maximize efficiency
• Serve as the primary point of contact between the field and office for logistics updates and problem-solving
• Track equipment location, availability, and usage
• Maintain communication with drivers and crews to ensure timely arrivals, jobsite readiness, and accurate delivery instructions
• Coordinate with project managers, foremen, and superintendents for daily logistics planning
• Enter and update dispatch details in scheduling software or spreadsheets
• Respond to emergency calls or unexpected delays with quick, efficient solutions
• Maintain accurate records of dispatch logs, hours, materials delivered, and vehicle movement
• Monitor weather and traffic conditions that may affect scheduling or routing
• Enforce DOT, company, and safety compliance in scheduling practices
• Perform additional duties as assigned

Qualifications -

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• 2+ years of experience in dispatching, logistics, or construction coordination
• Familiarity with truck and equipment types (dump trucks, lowboys, paving equipment, etc.) is a plus
• Strong communication and organizational skills
• Ability to handle multiple priorities under pressure
• Proficient with computers, phones, GPS tracking systems, and scheduling software
• Detail-oriented with a focus on accuracy and follow-through
• Knowledge of DOT regulations, load limits, and routing preferred
• High school diploma or equivalent required; additional training or certifications are a plus

Physical Requirements : (Each to have one of the following based on the position: Never, Rarely, Occasionally, Constantly)

• Remaining in a stationary position, often standing or sitting for prolonged periods: Occasionally
• Moving about to accomplish tasks at a worksite or moving from one worksite to another: Constantly
• Moving self in different positions to accomplish tasks in various environments, such as stooping, kneeling, or crouching: Rarely
• Adjusting, moving and lifting objects in all directions: Rarely
• Talking and hearing to communicate with others: Constantly
• Seeing to perform job duties at close range, such as monitors or screens: Constantly
• Seeing to perform job duties at a distance, such as driving or operating equipment: Occasionally
• Repeating motions that may include the wrists, hands and/or fingers: Constantly
• Ascending or descending ladders, stairs, scaffolding, ramps, poles and the like: Rarely
• Operating machinery and/or power tools: Rarely
• Operating motor vehicles or heavy equipment: Occasionally
• The ability to travel regionally or nationally: Occasionally

Physical Demands :

• Sedentary work that primarily involves sitting/standing: Constantly
• Light work that includes moving objects up to 20 pounds: Occasionally
• Medium work that includes moving objects up to 50 pounds: Occasionally
• Heavy work that includes moving objects up to 100 pounds or more: Rarely

Working Conditions :

• Low temperatures: Rarely
• High temperatures: Occasionally
• Outdoor elements such as precipitation and wind: Occasionally
• Noisy environments: Occasionally
• Hazardous conditions: Rarely
• Shift work, to include overnight work: Never
• Frequent overtime, including weekends: Never
• Office environment: Constantly

Pave America and it's companies offers a comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well-being.

We are an Equal Opportunity Employer and comply with OFCCP regulations. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity/assignment, citizenship, pregnancy or maternity, protected veteran status, or any other status prohibited by applicable national, federal, state or local law. Pave America and it's companies promote a drug-free workplace. We will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries. In compliance with OFCCP requirements, we invite applicants to voluntarily self-identify their gender, race, and veteran status. Submission of this information is voluntary and refusal to provide it will not subject you to any adverse treatment.