Office Administrator

Office Administrator

Location: Dublin, VA

Pay:  $18-20/hour (depending on experience)

Hours: M-F  6am-2:30pm (Overtime as needed)

Job Summary:

The Office Administrator completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices. This role also reconciles processed work by verifying entries and comparing system reports to balances.

What we are looking for:

• Detail-oriented and able to complete/verify documentation accurately and efficiently
• Friendly, enthusiastic, reliable, and positive.
• Strong communication, interpersonal, and organizational skills
• Strong work ethic; able to work in a fast-paced, results-driven environment
• Strong mathematical, analytical, and computer skills relevant to office administration
• At least 1 year of recent applicable experience

Core Responsibilities:

• Schedule interviews for the team.
• Process all new-hire documents and required HR paperwork per policy
• Daily review of hourly time to support consistent invoicing
• Maintain employee information accurately
• Prepare payroll for review by the Operations team
• Process invoices accurately/efficiently
• Create all new customer information
• Reconcile monthly statements
• Ensure timely payments to all vendors
• Create purchase orders for supplies and potential purchased parts
• Coordinate with vendors to ensure proper payment is made
• Provide warranty support and research to ensure customer resolution is achieved
• Other duties as assigned

Qualifications / Education & Experience:

• Must be able to perform essential job duties satisfactorily
• High school diploma or GED required
• Associate’s degree or higher is a plus
• At least 1 year prior experience.

Required Skills:

• Read/comprehend simple instructions, short correspondence, memos
• Write simple correspondence
• Present information one-on-one or in small groups to customers/clients/employees
• Read/interpret documents (safety rules, operating/maintenance instructions, procedure manuals)
• Write routine reports/correspondence
• Speak effectively before groups
• Position may require occasional walking throughout the facility.
• Read/analyze/interpret general business periodicals, professional journals, technical procedures, governmental regulations
• Write reports, business correspondence, procedure manuals
• Present information/respond to questions from managers, clients, customers, and the public

Mathematical Skills:

• Add, subtract, multiply, divide using whole numbers, fractions, decimals
• Compute rate, ratio, percent; draw/interpret bar graphs
• Calculate discounts, interest, commissions, proportions, percentages, area, circumference, volume
• Apply basic algebra and geometry concepts

Reasoning Ability:

• Apply common sense to follow detailed written/oral instructions
• Solve practical problems
• Carry out instructions in written, oral, or diagram form
  
• Interpret instructions provided in written, oral, diagram, or schedule form

Licenses / Requirements:

• Valid driver’s license
• Clean driving record