Staff Assistant

Job Title: Staff Assistant
Location: Vienna, VA
Type: Contract
Contractor Work Model: Hybrid – onsite and remote
Hours: 40.0

Responsibilities

• Provide direct administrative and operational support to the Vice President of the Advanced Cyber Initiatives (ACI) branch.
• Manage and prioritize the VP's executive calendar, ensuring all scheduled commitments are organized efficiently.
• Coordinate across cross-functional teams to facilitate communication and follow-up on key initiatives.
• Prepare executive briefing materials, including gathering, organizing, and synthesizing program, budget, and project updates.
• Deliver high-quality operational support to enable effective decision-making and project execution.
• Draft and review high-level correspondence and presentations using Microsoft 365 tools.
• Track action items, ensuring timely follow-ups to maintain project momentum.

Requirements

• Strong executive calendar management and scheduling capabilities
• Excellent organizational and prioritization skills with attention to detail
• Ability to coordinate across multiple teams and stakeholders
• Strong written and verbal communication skills, including executive-level correspondence
• Proficiency in preparing briefing materials and presentations (e.g., PowerPoint)
• Ability to track action items and ensure timely follow-ups
• Strong analytical skills to collect and synthesize program, budget, and project data
• High level of discretion in handling sensitive and confidential information
• Proficiency in Microsoft 365 tools (Outlook, Excel, PowerPoint, Teams, SharePoint)
• Bachelors degree in Business Administration, Communications, or a related field (or equivalent experience)
• 5+ years of experience supporting senior executives or leadership teams
• Experience in project coordination, program support, or administrative operations
• Demonstrated ability to manage competing priorities in a fast-paced environment
• Experience working in a corporate, government, or technology organization preferred

System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

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