Office Administrator and accounting

Job Description

Job Description

Job Title: Accounting & Office Administrative Assistant (with Sales Call Support)
Location: Richmond VA
Job Type: Full-Time
Salary: 13.5/hr

Job Description:

We are seeking a highly organized and detail-oriented individual to join our team as an Accounting & Office Administrative Assistant , with added responsibilities in supporting outbound sales calls. This multifaceted role combines essential accounting and administrative duties with client-facing communication to help support our operations and growth.

Key Responsibilities:

Accounting Support

• Manage accounts payable/receivable and process invoices

• Maintain accurate financial records and assist with monthly reports

• Perform bank reconciliations and expense tracking

• Support payroll preparation and tax documentation

Office Administration

• Manage office correspondence (emails, mail, phone)

• Maintain digital and physical filing systems

• Schedule meetings, appointments, and coordinate office logistics

• Order and manage office supplies and equipment

Sales Call Support

• Make outbound follow-up calls to potential clients and existing leads

• Maintain CRM records with call outcomes and lead information

• Coordinate with the sales team to support the sales pipeline

• Provide administrative support to sales campaigns

Requirements:

• Proven experience in accounting or office administration

• Basic knowledge of accounting principles and software (e.g., QuickBooks, Excel)

• Excellent organizational and multitasking skills

• Strong verbal and written communication

• Comfortable making and receiving professional phone calls

• CRM or sales software experience is a plus

Preferred Qualifications:

• Associate’s or Bachelor’s degree in Accounting, Business Administration, or related field

• Experience in customer service or inside sales

• Bilingual skills (if relevant to your region or clients)

Benefits:

• Flexible hours

• Growth opportunities within the company

How to Apply:

Please send your resume and a brief cover letter to [email protected]. Include “ Accounting/Admin/Sales Support” in the subject line.