Travel Assistant

Job Description

Job Description

At Areté, we are at the forefront of utilizing innovative solutions, with great minds from all backgrounds, to help solve the nation’s most complex security challenges. We strive for an inclusive, collaborative team environment that approaches differences as opportunities for innovation and excellence. As an employee-owned company, we empower our team members with meaningful career development opportunities and a strong sense of ownership in our shared success.

Discover your future with us!

Areté is seeking a Travel Assistant to join our team. In this role, you will support employees by coordinating and booking travel arrangements, as well as processing expense reimbursements in compliance with company guidelines. This is a full-time, non-exempt, non-supervisory position based in our Falls Church, VA office.

Primary responsibilities:

• Coordinate and book travel arrangements including airfare, hotels, and rental cars
• Utilize travel management tools such as SAP Concur to manage bookings and expense reporting
• Prepare and submit employee expense reports in a timely and accurate manner
• Ensure travel and expenses align with federal guidelines and company policies
• Maintain organized travel records, itineraries, and receipts
• Provide support to employees regarding travel arrangements and expense submission

We have an impressive range of benefits, programs, and perks that we offer:

Health & Wellness:

• Medical, Dental & Vision Insurance
• Life and Long-Term Disability (LTD)
• Vision Reimbursement
• Fitness Reimbursement

Financial:

• Company-funded 5% contribution to your 401(k) retirement plan
• Company-funded 5% contribution to your Employee Stock Ownership Plan
• Continuing Education Assistance

Work-Life Balance:

• Flexible Scheduling
• Paid Time Off (PTO)
• Paid Parental and Bereavement Leave

What We Value:

• Creativity and innovation in solving challenges
• Integrity and responsibility in all actions
• Collaboration across teams and specialties
• Responsiveness in fast-paced environments
• Passion for national security and excellence

Experiences and Background We Look For:

• High School diploma or equivalent required; associate or bachelor’s degree preferred
• Experience with SAP Concur or similar travel/expense systems is a plus, but not required
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and meet deadlines
• Good communication and customer service skills
• Basic proficiency in Microsoft Office
• Willingness to learn and grow in a fast-paced environment
• Proficient in Adobe Acrobat Standard
• Strong verbal & written communication skills
• Ability to take on tasks with short notice and tight deadlines

Salary range for this role is $55,000/yr to $62,000/yr ; however, Arete considers several factors when extending an offer of employment, including but not limited to: the position and associated responsibilities, a candidate’s work experience, education/training, and key skills.

Other Considerations

Areté is committed to the principles of equal employment opportunity and nondiscrimination, and we believe every person has the right to be treated with fairness, dignity, and equal consideration.

Areté is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, marital status, national origin, age, veteran status, disability, or any other characteristic protected by applicable federal, state, or local law.

U.S. citizenship is required to meet position eligibility.

Successful passage of a criminal background screen is required to meet position eligibility. Selected applicants will be subject to a government security investigation and must meet eligibility requirements for access to classified information.

Areté will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Successful passage of a Department of Transportation (DOT) drug test is required to meet position eligibility.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our website because of your disability. To request an accommodation, please contact Areté Human Resources at 818-885-2200 for assistance.