Executive Operations Liaison

Title: Executive Operations Liaison

State Role Title: Gen Admin Supv I/Coord I

Hiring Range: Up to $65000 (Commensurate with Experience) Full State Benefits

Pay Band: 4

Agency: Dept of Labor and Industry

Location: Dept of Labor and Industry

Agency Website:

Recruitment Type: General Public - G

Job Duties

Join Our Team as an Executive Operations Liaison

The Department of Labor and Industry is seeking a strategic detail-oriented experienced professional to serve as the Executive Operations Liaison within the Business Services Directorate. This pivotal role supports key divisions including the Office of the Commissioner Talent Management and Communications Information Technology Virginia Occupational Safety and Health (VOSH) and Financial Operations and Policy by driving operational excellence and cross-functional collaboration.

Reporting directly to the Managing Director of Talent Management and Communications the Executive Operations Liaison will provide high-level administrative operational and project management support to the Executive Leadership Team (ELT) and the four program directors within the directorate. Acting as the central point of coordination between executive leadership and program directors this individual will ensure streamlined communication alignment of priorities and effective oversight of strategic initiatives across business units.

Why the State Government

Joining state government means becoming part of something bigger than yourself. Its a chance to make meaningful contributions to your community while enjoying purpose-driven work and opportunities to grow professionally. Your talents can help Virginia thrive this isnt just a job its a legacy.

Compensation:

This position offers a competitive salary up to $65000 annually commensurate with experience plus full State benefits. Please note the agency will not entertain salary negotiations beyond the maximum advertised salary.

Benefits:

As an Employer of Choice the Commonwealth of Virginia offers a comprehensive total compensation package to include health benefits paid leave and flexible work schedules. The following benefits are available to full-time classified employees:
Vacation and Other Leave
12 Paid Holidays
Health Benefits
Sickness and Disability Program
Deferred Compensation with Cash Match
Group Optional Life and Long-term Care Insurance
Employee Assistance Program
Wellness Program
Retirement Plans
State Employee Resources

Additional information relating to the benefits available to eligible state employees can be found online at: position will be responsible for:

Managing executive-level correspondence research requests and briefing materials.
Serves as the chief administrative coordinator for the Office of the Commissioner VOSH and the Business Services teams to ensure aligned operational practices and communication across the agency.
Coordinates cross-functional initiatives and serves as the project manager for division-wide efforts.
Analyzes and summarizes program data for internal reporting and presentations.
Develops and maintains internal administrative processes such as workflows document management and project management tracking tools.
Coordinates executive calendars prepares meeting agendas travel and facilitates communication with internal and external stakeholders.
Supports financial tracking reporting and reconciliation of purchases travel and budgetary expenditures.
Acts as a liaison with the Commissioners Office and Cabinet-level contacts on behalf of the Office of the Commissioner.
Ensures compliance with relevant state and federal policies records management standards and confidentiality protocols.
Plans implements and coordinates special projects and staff resources.
Applies knowledge of office/business practices and procedures.
Interprets policies and procedures.
Serves as the divisions administrative expert.
Provides support to the agencys main phone line while providing exceptional customer service to internal and external customers.
Provides support to the agencys mailroom personnel for internal and external agency mail.

Minimum Qualifications:

Demonstrated experience providing high-level executive support and administrative oversight within a complex organizational or agency structure while providing exceptional customer service.
Strong working knowledge of office management procedures including project tracking recordkeeping and workflow optimization.
Excellent written and verbal communication skills including professional correspondence and report writing.
Proficiency in Microsoft Office Suite and web-based project management platforms.
Ability to analyze data and provide meaningful interpretation for decision-making and reporting.
Proven ability to handle confidential information with integrity and discretion.
Experience coordinating projects and communications across multiple divisions or departments.
Working knowledge of web-based software applications.
Experience in performing research analysis and data collection.

Additional Considerations:

Certification in public administration business management or a related field.
Proven ability to provide strategic administrative and operational support across executive functions including HR IT Finance and the broader Executive Leadership Team.
Prior experience in state or federal sector operations.
Knowledge of state procurement human resources or financial processes.
Familiarity with occupational safety and health regulations is a plus.
Significant experience writing detailed professional and comprehensive reports.

Special Requirements:

Possession of a valid drivers license at the time of hiring or within 30 days of hiring. Position is subject to annual drivers license record check.
Ability to travel overnight occasionally.
Ability to perform moderate physical activity that includes but is not limited to climbing stairs and ladders bending walking up and down inclines occasionally lifting and carrying loads up to 30 pounds etc.
The selected candidate must pass a criminal background investigation and successfully serve a 12-month probationary period effective from the date of employment if beginning employment as an original hire or re-employment.

Special Instructions:

To apply you must submit a completed State of Virginia Application for Employment at 11:55pm on the posted closing date. A resume can be attached within the state application. The application and/or resume must be completed in a comprehensive manner and reference all pertinent knowledge skills and abilities as well as any training and experience that relates to the position. You must also provide your education on your state application. Interview candidates may be required to demonstrate the skills and abilities necessary for satisfactory performance of work. Mailed faxed or e-mailed applications and/or resumes will not be accepted or considered.

Current and former employees of the Commonwealth of Virginia who have either been laid off or will be laid off from State service who indicate preferential hiring rights in the form of a valid Interagency Placement Screening Form (yellow card) or a Preferential Hiring Form (blue card) must submit the card to our office by the application deadline. The card may either be scanned and attached to the application as a supplemental document or faxed to . Please include a fax cover sheet with your name and the position number for which you are applying.

The Department of Labor & Industry is committed to the goal of equal employment opportunity with the intention that every employee and applicant for employment shall have an equal opportunity to be judged on the basis of their fitness and merit to participate in the terms conditions privileges and benefits of employment. All candidates are afforded opportunities without regard to race sex color national origin religion sexual orientation gender identity age veteran status political affiliation genetics or disability.

DOLI Talent Management and Communications will provide if requested reasonable accommodation to applicants in need of accommodation in order to provide access to the application and/or interview process. If any assistance is needed when applying online please contact DOLI at

Contact Information

Name: Talent Management and Communications

Phone: No Phone Calls

Email:

In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at .

Note : Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1 2022- February 29 2024 can still use that COD as applicable documentation for the Alternative Hiring Process.