Project Administrator

Come Build Your Career at Aecon!

Aecon delivers some of the most complex and impactful infrastructure projects — from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.

Safety Always is not only our #1 core value – it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon, you won’t just build your career — you’ll help build what matters to enable future generations to thrive.

At Aecon, you can count on:

• Safety Always. Our number one core value. The safety of our people, projects, partners, and stakeholders is our priority focus – today and always.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide opportunities where people feel valued, supported, and empowered to contribute fully.

We deliver infrastructure with purpose, and our people are at the heart of everything we do. Aecon employees are incredibly proud to build some of the most impactful infrastructure of this generation – we call it Aecon Proud .

At Aecon we:

• Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being.

• Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs.

• Are committed to creating work environments focused on mutual respect, teamwork, collaboration , and new ideas, through meaningful initiatives and training, partnerships with Veteran groups, to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture.

• Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities.

Our success is built on the passion, expertise, and dedication of our people. Together, we embrace strong execution, innovation, and continuous improvement — values that come to life through the unique talents and collaborative spirit of every team member. If you’re inspired to make a difference through future-building projects, join our best-in-class team.

What is the Opportunity?

Aecon is a North American construction and infrastructure development company with global experience – transforming vision into reality. We offer a full spectrum of nuclear services for refurbishment, maintenance, new build, decommissioning, modularization, and fabrication to power a sustainable future.

Our nuclear sector plays an important role in extending the life of existing nuclear stations and executing the next generation of nuclear new builds leveraging a similar fleet execution strategy. From our work delivering the largest refurbishment project North Anna Power Station in North America to deploying the first grid-scale SMR in the western world. We continue moving forward with a strategic focus on decarbonizing energy systems in support of a net zero future.

As a Project Administrator, you will provide essential on-site administrative and payroll support to nuclear project teams, contributing directly to project execution, workforce coordination, and operational excellence in a highly regulated environment.

Citizenship Requirement:
This position requires access to nuclear facilities and information governed by U.S. federal regulations. As a result, applicants must be U.S. citizens to meet eligibility and security clearance requirements.

What You'll Do Here:

• Collect, and verify daily labour timesheets for payroll entry and processing
• Perform payroll duties such as verifying and submitting all timesheets, audit reports, prepare new employee packages and termination/layoff forms
• Accurately report/audit employees time worked / not worked during project
• Perform internal and external, verbal, and written status/turnover reports.
• Perform all administrative and clerical duties for the site team
• Ensure communications to onboard staff is delivered and received
• Accurately track manual and non-manual schedules (days worked/days off)
• Aid in communications between home office and site management
• Help coordinate site procurement and deliveries as required
• Maintain accurate project records/files

What You Bring:

• Prior Nuclear experience preferred but not required
• Good communication, organizational and administrative skills are essential
• Maintain a professional demeaner in all aspects of the project as an Aecon employee
• Proficiency in computer skills (Outlook, MS Word, Excel, & records management)

Physical Requirements:

• Work outage shift schedules – ex. 12hr shifts 6-7 days a week as needed
• Report to work Fit for Duty (FFD)

Aecon fosters diversity, inclusion and belonging within and across our organization.  We consider all applicants for positions without regard to race, color, religion, sex, national origin, age, mental or physical disabilities, veteran status, and all other characteristics protected by law.

We are committed to adhering to the objectives and requirements outlined in the Equal Employment Opportunity Commission (EEOC), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the EEOC and its applicable regulations. Appropriate accommodation under the EEOC will be provided upon request throughout the interview and hiring process.