Administrative Program Assistant I

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Hiring Range: $30,379.44 to $40,252.76

Full Time or Part Time: Full Time

Additional Detail

Title Description:

Administrative Program Assistant I represents a variety of office and administrative specialists such as fiscal, human resource, procurement and other administrative and office specialists. Employees in this class perform complex office and administrative support duties in a specialized program areas such as in accounting, human resources, information technology and are responsible for composing routine and non-routine correspondence, proofreading or reviewing others' work. Preparing or contributing to various reports. Having frequent contact with others in administrative program areas to advise others, making compliance decisions and dealing with information that is sensitive and confidential.

General Work Tasks include but not limited to:

• Conducts business with the public, employees and other departments, answering questions and providing guidance, requiring the ability to assess the situation and determine a plan of action.
• Maintains cost, financial, inventory, manpower, payroll, personnel records, or other specialized records and reports in order to account for and evaluate items purchased, services rendered, security, productivity or other control oriented activities.
• Makes recommendations to improve services, collections or other products by comparing data such as production reports, transactions or fiscal summaries.
• Interprets, explains and gathers information regarding specific program services, polices, and procedures.
• Records information such as inventory, personnel, statistical or fiscal data and compiles informational reports.
• Proofreads work of others.
• Sets up hardware or loads software under carefully controlled parameters.
• Determines compliance with programmatic requirements and approves or disapproves services, activities or financial payments.
• Composes routine, non-routine, sensitive and confidential memos, reports, forms, or other correspondence.
• May serve as a leader for other clerical or administrative employees providing training and guidance.

Minimum Qualifications:

Considerable knowledge of office practices and procedures. Agency policies and procedures as related to the subject area and personal computer and office and agency software. Working knowledge of basic math, accounting and bookkeeping. English, grammar and use of the dictionary and laws, rules, regulations pertaining to the subject area. Some knowledge of technical aspects of program area.

Skill in operating a variety of automated office equipment including the calculator, fax/copier and computer-driven word processing, spreadsheet, graphics and file maintenance programs.

Demonstrated ability to interact professionally with all levels of agency personnel and the public. Communicate effectively both orally and in writing. Analyze and manipulate data and prepare reports. Maintain complex records. Assemble and organize data and prepare reports. Make required mathematical computations. Interpret and follow oral and written policies, procedures, rules and regulations. Maintain harmonious working and public relations. Provide guidance to others. Organize and prioritize work and make independent work processing decisions.

Education:

High school diploma supplemented with post-secondary coursework in office or business administration, accounting, computer science or related field, and clerical or administrative experience OR any equivalent combination of training and experience which provides the required knowledge, skills and abilities.

Special Requirements:

Applicants may be subject to a Criminal History Background search, Central Registry search, DMV/driving record check, and/or pre-employment drug screen. The investigation may include fingerprint checks (State Police, FBI), local agency checks, employment verification and references, verification of education (relevant to employment), credit checks (relevant to employment) and other checks requested by the hiring authority.

This position is covered under Code of Virginia §63.2-1601.1 or §63.2-1720 requiring the finalist candidate to submit to fingerprinting and provide personal descriptive information for a criminal history record check through the Central Criminal Records Exchange and a search of the Central Registry. All offers of employment are contingent upon satisfactory results of the required checks and screenings.

May require shelter duty during disasters and/or emergencies. Employee must be able to telework if necessary. Complete a minimum of 2 hours of Community Outreach as outlined by the Agency each year. These events are held outside of normal office hours. Driving record must meet agency standard.

Special Instructions to Applicants:

Applications accepted only through this online process. Applicants are encouraged to provide a complete listing of work experience and qualifications on the application. Applications for this position must be submitted electronically through this website. Mailed, e-mailed, faxed or hand delivered applications will not be accepted. Consideration for an interview is based solely on the information within the application and resume.

Contact:

Tonda Wade

[email protected]

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer