Administrative Function Support

Job Title: Administrative Function Support

Location: Richmond, VA

Employment Type: Temp (4 Months)

Industry: Manufacturing

Compensation: $23.39/Hour

Schedule: 40 Hours/Week 1st Shift

About the Opportunity:

• The Southeast Region Administrative Team serves as a critical support function for employees, customers, and leadership.
• The role is designed to deliver consistent, high‑quality administrative support, ensure smooth office operations, enhance employee experience, and strengthen customer relationships across the Southeast Region.
• Administrators are expected to operate with professionalism, discretion, collaboration, and a strong customer‑service mindset while supporting the client values and regional objectives.

Why You'll Love Working Here:

• Supportive, team-driven culture that values collaboration, transparency, and accountability.
• Opportunity to grow your career with a global workforce solutions leader serving multiple industries.
• People-first environment that encourages employees to bring their authentic selves to work.
• Strong focus on partnership, innovation, and delivering meaningful results for clients and candidates.

Why This Opportunity is Exciting:

This role offers the chance to join a company that prioritises both people and performance—where your contributions directly impact client success while giving you room to grow and develop professionally.

About Acara Solutions

Acara is a premier recruiting and workforce solutions provider-we help companies compete for talent. With a legacy of experience in various industries worldwide, we partner with clients, listen to their needs, and customize visionary talent solutions that drive desired business outcomes. We leverage decades of experience to deliver contingent staffing, direct placement, executive search, and workforce services worldwide.

Sound like a good fit?

TODAY

What You'll Do:

• Employee Support & Experience
  • Coordinate new hire onboarding and first‑day readiness
  • Manage cell phone coordination, upgrades, and support intake
  • Coordinate computer equipment and IT service requests
  • Support fleet vehicle coordination and related processes
  • Serve as a trusted point of contact for employee inquiries and guidance
• Phone System & Front‑Line Support
  • Support a direct‑dial phone system environment
  • Professionally assist callers in identifying the appropriate contact
  • Route inquiries efficiently to ensure timely resolution and support
• Mail, Shipping & Package Coordination
  • Pick up and distribute mail
  • Manage correspondence distribution
  • Coordinate UPS, FedEx, and courier services
  • Ensure timely handling of sensitive and priority materials
• Office & Employee Engagement Activities
  • Coordinate the annual employee appreciation event
  • Support office Town Halls
  • Lead quarterly community charity events (e.g., Toys for Tots, food and clothing drives)
  • Organize and support meetings and training (e.g., materials, catering needs, snacks, etc.)
• Office Operations & Facilities
  • Vendor Contract Management Support contracts and vendor relationships, including:
    • Coffee services
    • Pest control
    • Janitorial services
    • Shredding services
    • First‑aid kit suppliers
    • Building parking permits
  • Coordinate renewals, service requests, and issue resolution
  • Lead renewals, remodels, and projects for the office, adjacent/warehouse, etc.
• Office Operations
  • Business licenses/Tax receipts.
• Technology & Business Tools Proficiency
  • Initial troubleshooting with employees based on manuals, before opening tickets in MyIt – training received from IT admin calls and documents shared.
• Coordinate and collaborate with new regional initiatives
• Coordinate and collaborate with other local businesses' needs
• Time management – Prioritize tasks and meet deadlines across competing demands
• Client service mindset – Deliver responsive, professional support to internal and external customers
• Analytical and logical reasoning – Interpret information accurately and support sound decision‑making
• Conflict resolution and mediation – Navigate challenges professionally and promote positive outcomes

Job Requirements

What You'll Bring:

• High School Diploma or GED
• 2+ years of experience in administrative support, office management, executive support, or a related business operations role.

What Sets You Apart:

• Working knowledge of:
  • Microsoft Outlook
  • Microsoft Word
  • Microsoft Excel
  • Microsoft PowerPoint
  • Copilot
• Knowledge of the eVA system-Virginia's Marketplace
• Ability to learn and adapt to Siemens systems and digital tools (e.g., Digital display).
• Problem‑solving and critical thinking – Ability to assess situations, identify solutions, and act decisively
• Negotiation skills – Balance priorities while maintaining strong relationships
• Adaptability and ability to manage pressure – Remain effective in a fast‑paced, evolving environment
• Detail‑oriented – Ensure accuracy, consistency, and compliance in all work
• Strong organizational skills – Maintain structure, documentation, and workflow efficiency
• Teamwork and collaboration – Work effectively across offices, functions, and regions without physical onsite supervision
• Demonstrate professionalism, confidentiality, and accountability
• Collaborate across offices to support regional consistency
• Communicate clearly, respectfully, and proactively
• Embrace standardization while supporting local needs
• Represent the client positively to employees, customers, and partners

Additional Information:

• Upon offer of employment, the individual will be subject to a background check.

After you , you may receive a call or message from our AI Talent Scout about this role or other opportunities that match your skills and preferences. AI agent role is to help speed up your hiring process by answering questions, confirming basic information, and identifying whether there's a mutual fit.

The call or chat may be recorded so that our recruiting team can review it - they make all final hiring decisions, while AI agent simply helps move you forward faster. The best part? They are available 24/7, so you can connect whenever it's convenient for you.

Aleron companies (Acara Solutions, Aleron Shared Resources, Broadleaf Results, Lume Strategies, TalentRise, Viaduct) are an Equal Opportunity Employer. Race/Color/Gender/Religion/National Origin/Disability/Veteran.

Applicants for this position must be legally authorized to work in the United States. This position does not meet the employment requirements for individuals with F-1 OPT STEM work authorization status.